Finance Administrator

Job Description

• Manage filing systems and information resources to provide quick access to accurate data when required.
• Organizing files, indexing documents, and maintaining databases.
• Maintain proper filing of finance documents, including monthly payments, sales invoices, official receipts, monthly reports, and other finance-related documents.
• Maintain official records and correspondence, including government letters, contracts, and financial documents, in accordance with established procedures and regulatory requirements.
• Ensure the accuracy and completeness of all records and implement measures to protect sensitive information.
• Stay up to date on relevant regulations and compliance requirements related to records management.
• Perform daily bookkeeping activities and prepare Journal Vouchers (JV) in accordance with company procedure.
• Organize and schedule meetings by preparing agendas, distributing meeting materials, coordinating logistics, and assisting in the preparation of presentations and other meeting-related materials as needed.
• Attend meetings and accurately record minutes, capturing key decisions, action items, and discussions.

•Ensure that minutes are distributed promptly to relevant stakeholders.

• Maintain a central repository of meeting minutes and related documents for easy access and reference.
• Provide general administrative support to the finance team and other departments as needed, including preparing reports, creating presentations, and assisting with travel arrangements.
• Act as a point of contact for internal and external inquiries, directing calls and emails to the appropriate personnel and providing helpful information.
• Proactively identify and resolve administrative issues to ensure a seamless and productive work environment.
• Maintain document filing in the Balancika System for monthly payments, sales invoices, official receipts, monthly reports, samples, consignment, and internal usage.
• Process internal usage, sample, and consignment transactions in theBalancika System.
• Process local and overseas inventory and expense payment transactions in the Balancika System.

Job Requirements

• Bachelor's degree in business administration, management, or related fields.
• Sophomore year and above of Associate/bachelor's program with relevant administrative experience will be considered.
• Proficiency in both English and Khmer
• 1 year of experience in administrative or related fields.
• Non-experienced individuals are also welcome to apply.
• Microsoft Office applications and office management systems.
• Regulatory literacy
• Administrative management
• Documentation with confidentiality
• Communication skills
• Multitasking and priorities
• Problem-solving
• Team collaboration