Policy & Program Support Intern

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Type of Contract: Full-time, six-months internship (renewable subject to performance satisfaction and fund availability)

Reporting to: Policy & Program Support Senior Coordinator

The Policy& Program Support intern is recruited to assist in delivering meetings, workshops, and events organized by Policy and Landscape programs. This includes assisting in developing concept note and proposed budget, supporting in procurement and logistic arrangements, preparing materials required for the events, and ensuring the event is smoothly organized before, during and after the event.

The Intern will work under direction and support of the Policy & Program Support Senior Coordinator, Policy Program. This position does not supervise staff. Work duties are performed under direct supervision.

Duties & Responsibilities

• Under guidance from Policy and Program Senior Coordinator, assist in collecting relevant policies, data and strategy materials.
• Assist in filing policy and strategy documentation.
• Assist in organizing meetings/workshops including logistical arrangements and ensure meeting papers/documentations are prepared and circulated.
• Assist in developing concept note and proposed budget.
• Assist in preparing purchase request and work with procurement in charged person on other supporting document.
• Assist in preparing and delivering invitation letters and following up with the invitees.
• Develop event checklist to ensure the events are well planned and carried out.
• Prepare event registration list and accurately record the attendance.
• Draft backdrop and share with communication team for a review.
• Assist program team to provide DSA to participants.
• Ensure that all materials and supplies required for events are properly prepared and available in a timely manner.
• Book and arrange accommodation and transportation for CI staff for workshop, training and field visit activities under each program.
• Travel to project areas if necessary.
• Other tasks assigned by supervisor.

Qualifications

• Bachelor's Degree in administration and management or related fields

General & Technical Skills

• Moderate in written and verbal communication skills
• Proficient in Microsoft Office, Word and Excel spreadsheet.

Soft Skills

• Ability to work in a team environment and work cooperatively with others
• Honest, hardworking, and willing to learn new things.