Project Coordinator

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Schedule: Full-Time, 9:00 AM - 5:00 PM (Monday-Friday)

Role Purpose: Support the Event Manager and project team in keeping every project organized, on schedule, and well coordinated from planning through to event completion.

Please note that this job may require attending events or concerts in the evenings, on weekends, or on public holidays

Duties & Responsibilities

• Create and maintain master event timeline; follow up
• Break down tasks by design, operations, vendor, city hall
• Track deadlines daily
• Follow up with vendors on quotes, contracts, technical details, setup schedule
• Collect and organize documents
• Confirm load-in / load-out times
• Report issues to Event Manager
• Prepare city hall documentation: manpower lists, event overview, site layout attachments
• Track submission dates; follow up on mission letter approval with City Hall
• Coordinate with designers, floor coordinator, operations
• Schedule internal meetings; send meeting notes and action lists
• Track internal deliverables and update in Asana
• Prepare checklists, track task completion, report status to Event Manager
• Help monitor project budget and expenses
• Arrange meetings, site visits, rehearsals, and project briefings
• Maintain project documents and keep files organized
• Coordinate with internal team, vendors, freelancers, and suppliers
• Follow up on assigned tasks and ensure deadlines are met

Qualifications

• Bachelor's Degree

Work History

• Project coordination, event coordination, marketing operations, or production support for 2 years

General & Technical Skills

• Strong organizational skills; comfortable building and maintaining timelines, checklists, and tracking spreadsheets
• Experience with document management and file organization
• ​ Proficiency in Google Sheets/Excel, Google Docs, PowerPoint, and ability to learn PM tools quickly
• Event or activation experience (concert, festival, or live event)
• Asana or similar project management tool experience
• Experience preparing city hall documentation, permits, or regulatory submissions (Cambodia or SEA)
• Vendor coordination or timeline tracking experience
• Experience creating master timelines and breaking work into task categories (design, operations, vendor)
• Familiarity with budget tracking or expense monitoring

Soft Skills

• Excellent written and verbal communication; comfortable following up with internal and external stakeholders
• Willingness to work flexible hours during planning and event periods