Human Resources Assistant

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

You will provide comprehensive and timely information, clerical, and administrative support to meet specific HR service needs, including recruitment, personnel record management, filing, documentation, reporting, and meeting/event coordination. You will deliver high-quality support by applying established HR processes, procedures, and service standards.

Duties & Responsibilities

• Provide administrative and clerical support to HR transactions and processes. Prepare, type, photocopy and scan employment-related documentation, such as employment contracts, termination letters, salary technical adjustments letters, materials for staff learning and development events, etc.
• Provide responsive and high-quality service to employees with requests on personnel administration and clerical issues.
• Provide support to the recruitment process: job posting, collecting CVs, greeting candidates, setting up tests and interviews, etc.
• Compile documentation and data, perform data entry and data verification on personnel administration transactions (e.g. leave balances, staff attendance, etc.).
• Support maintenance of personnel files, compiling and updating employee records (hard and soft copies)
• Prepare onboarding documentation for new hires, process relevant documentation, and assist with staff clearance procedures and employee benefits administration.
• Support the audit and assist with the administration of MOUs, VISA, and work permit extensions.
• Provide logistical support for Program Office events, such as staff retreats, staff learning and development events, workshops, training, orientations, welcome/farewell parties, ...etc.

Qualifications

• Bachelor's Degree in human resources, business administration, or a related field. is required

Work History

• Work experience in an administrative and/or human resources assistant role with some familiarity of human resources practices for 3 to 5 years as a minimum

General & Technical Skills

• Professional diploma/certificate or courses in Administration or Human Resources Management a plus.
• Experience with an international organization a plus.
• Experience using MS Windows and MS Office packages, in particular Excel and Word. Hands-on experience with data entry into online databases and forms

Soft Skills

• Excellent organizational skills with great attention to detail
• Able to maintain confidential information
• Strong customer service ethic and abilities
• Self-motivated to perform routine tasks independently and meet deadlines
• Good verbal and written communication skills