Admin Executive and HR Assistant

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Department: HR & ADMIN

Report to: HR Supervisor (SCM)

Authority

• To arrange Car & manage drivers
• To Manage office & Cleaner

Working Environment

• Time inside office : 90%
• Time outside office : 10%

Working Relationship

• Internal: All Departments
• External: Customer

Duties & Responsibilities

• For Admin Tasks:
• Provide clerical and administrative support to Finance supervisor and employees at office and site regarding to admin activities, policies, working processes and procedures.
• Responsible for acting as the first contact person for visitors and callers to PEB office. This includes receives visitors and directing them to appropriate department.
• Responsible for arranging logistics to welcome customers: meeting room, beverage …
• Responsible for updating internal office telephone directly/ list
• Reviews company cars mileage, overtime and other expenses on a monthly basis.
• Arrange and manages car schedule of delivery daily
• Instructs and manages messengers and office cleaner to do all administrative tasks, cleaning and documents delivery.
• Be responsible for incoming and outgoing mails and packages via normal and courier service.
• Be responsible for offices supplies such as stationery and pantry inventory at cost efficient and quality levels
• Assists in planning and preparation of meetings, seminars, presentation, conferences, company trip, social/outdoor activities ….. that hosting by HR
• Manage and update the staff attendance by monthly with deadline 25th of each month
• Book air ticket of all staffs as per request
• Assists in managing office facilities maintenance including of furniture and fixtures, office security
• Arranges hotel accommodation, transportation means …. For staff and guest as request.
• Support admin in all administration skill:
• Office fitting out (if any) and office decoration
• Office supplies: office furniture and office machines at cost efficient and quality levels
• Purchases of all items for work of administrative nature relating to office such as card visit, letter head, envelopes, gifts, ferry tickets etc…
• Office expense records.
• For Human Resource Tasks (Will training more, if you have no experience on this tasks) :
• Recruitment & Staffing, Coordinate the recruitment process from manpower request to onboarding, Conduct initial HR interviews and coordinate technical interviews with relevant departments, Monitor recruitment status and follow up with hiring managers to avoid unnecessary delays, Build and maintain a candidate database for future recruitment needs.
• Attendance, Leave & Timesheet Management, Attendance, leave, and timesheet records are accurate and submitted on time for payroll and management reporting.
• Labour Compliance & Legal Documentation, HR administration is maintained in accordance with applicable laws, regulations, and company policies.
• Employee Engagement & Company Culture, HR contributes to a positive, professional, cooperative, and engaged workplace environment.
• Other Responsibilities, Maintain a professional attitude when dealing with employees, candidates, managers, and external parties, Ensure all assigned tasks are completed accurately and within the required timeline.

Languages

• English - Good

Qualifications

• Bachelor's Degree in finance/ Accounting or Business Administration

Work History

• Accountant or admin filed for 3 years as a minimum

General & Technical Skills

• Good English both of speaking and writing
• Good English in speaking and writing

Soft Skills

• Good Customer Service and interpersonal skills.
• High degree of honesty/integrity, persuasiveness and passion.
• Dynamic, assertive, enthusiastic and pro-active personality