Finance and Administrative Assistant

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

The NGO Forum on Cambodia (NGOF) seeks highly motivated interns to gain practical experience in project management and administration within our programs that support marginalized and vulnerable groups (PALI, SACHAS, RITI, or MACOR).

This positive supports the Finance and Operations Manager by processing financial transactions, maintaining accurate records, and coordinating day-to-day administrative and logistical activities in compliance with NGO Forum policies, donor requirements, and Cambodian law.

Duties & Responsibilities

• Review payment requests, invoices, and supporting documents for completeness, accuracy, authorization, budget coding, and policy compliance.
• Prepare payment vouchers, receipts, journal entries, bank and cash documents, and advance-clearance records for review and approval.
• Enter financial transactions in Excel and the accounting system and maintain complete, well-organized electronic and hard-copy records.
• Manage petty cash, banking transactions, tax documentation, DSA, and staff and programme advances, including timely follow-up and reconciliation.
• Assist with monthly closing, bank and cash reconciliations, financial reports, budget monitoring, audits, and document retrieval.
• Support procurement, travel arrangements, meetings, workshops, office supplies, asset registers, filing, and other office logistics.
• Liaise with programme staff, suppliers, banks, tax authorities, and service providers on routine finance and administrative matters.
• Safeguard confidential information and carry out other finance and administration duties assigned by the supervisor.

Languages

• Khmer - Good is required
• English - Good is required

Qualifications

• Bachelor's Degree in Accounting, finance, business administration, or a related field.

Work History

• Relevant experience in finance, accounting, or office administration; experience with an NGO or donor-funded project is preferred for 1 year as a minimum

General & Technical Skills

• Working knowledge of bookkeeping, payment processing, reconciliations, financial filing, internal controls, and Cambodian tax documentation.
• Proficiency in Microsoft Excel and Word; experience with QuickBooks or another accounting system is an advantage.
• Ability to communicate effectively in Khmer and English, both verbally and in writing.
• Proven ability to manage, delegate, and transfer skills and knowledge to colleagues.
• Strong proficiency in the use of computers and office software packages.
• Excellent oral and written communication skills in both Khmer and English.

Soft Skills

• Strong numerical accuracy, attention to detail, organization, and ability to manage several routine tasks and deadlines.
• Accuracy and attention to detail in financial processing and recordkeeping.
• Integrity, confidentiality, accountability, and respect for internal controls.
• Ability to prioritize routine assignments, meet deadlines, and seek guidance when required.
• Service-oriented teamwork and professional communication with colleagues and external contacts.
• Commitment to NGO Forum’s values, gender equality, diversity, and inclusion.
• Demonstrated commitment to NGOF's vision, mission, goal and values.
• Creativity, Dynamic and initiative.
• Commitment to the role and the organization.
• Effective communication skills.
• Professionalism and attention to detail.
• Collaborative teamwork approach.
• Commitment to gender equality and diversity.