HR Executive

Job Description

Human Resources Executive (HR Executive) Department: Human Resources & Administration Reporting To:Head of HR & Administration / HR Manager Work Location: Head Office / Phnom Penh Factory / Siem Reap Factory 1. Job Purpose The HR Executive is responsible for implementing daily human resources operations, including recruitment, employee relations, attendance, payroll coordination, employee records, training, performance management, and compliance with Cambodian labor laws. The position supports effective workforce management across the company's manufacturing, distribution, and office operations. 2. Key Responsibilities A. Recruitment & Manpower Planning 1. Coordinate with department managers to identify manpower requirements. 2. Prepare and publish job advertisements on recruitment platforms. 3. Screen CVs, shortlist candidates, and arrange interviews. 4. Conduct preliminary interviews and candidate assessments. 5. Coordinate employment offers, contracts, and onboarding. 6. Monitor recruitment progress and maintain recruitment reports. 7. Support workforce planning for sales teams, factory workers, drivers, warehouse staff, and office employees. 8. Maintain a candidate database for future recruitment needs. B. Employee Attendance & Leave Management 1. Monitor daily employee attendance, punctuality, and absenteeism. 2. Manage attendance records through the HR system or fingerprint system. 3. Verify overtime requests and approvals. 4. Maintain annual leave, sick leave, maternity leave, and special leave records. 5. Prepare monthly attendance summaries for payroll processing. 6. Report irregular attendance and disciplinary issues to management. C. Payroll & Employee Benefits 1. Prepare and verify monthly payroll data. 2. Calculate overtime, allowances, deductions, and attendance-related adjustments. 3. Coordinate with Finance for salary payments. 4. Maintain employee benefits and compensation records. 5. Support NSSF registration and contribution administration. 6. Assist with seniority payments and other statutory benefits in accordance with applicable Cambodian labor laws. 7. Maintain confidentiality of salary and employee information. D. Employee Relations & Discipline 1. Handle employee inquiries, concerns, and grievances. 2. Promote positive working relationships between employees and management. 3. Support disciplinary procedures and prepare warning letters. 4. Assist in resolving employee conflicts and workplace disputes. 5. Communicate company policies, procedures, and announcements. 6. Monitor employee behavior and compliance with internal regulations. 7. Conduct exit interviews and maintain employee turnover records. H. HR Administration & Documentation 1. Maintain accurate employee personal files and HR databases. 2. Prepare employment contracts, confirmation letters, transfer letters, promotion letters, and termination documents. 3. Update employee information, job titles, salary changes, and reporting lines. 4. Maintain organizational charts and employee headcount records. 5. Ensure proper filing and confidentiality of HR documents. 6. Prepare monthly HR reports for the Head of HR.

Job Requirements

Education - Bachelor's degree in Human Resources Management, Business Administration, Management, or related fields. Work Experience • Minimum 2–3 years of HR experience. • Experience in FMCG, manufacturing, distribution, or factory operations is preferred. • Practical knowledge of Cambodian labor laws, NSSF, payroll, and recruitment. Technical Skills • Proficiency in Microsoft Excel, Word, and PowerPoint. • Experience with HRIS, attendance systems, and payroll software. • Knowledge of employee documentation and labor compliance. • Good recruitment and interviewing skills. • Ability to prepare HR reports and analyze workforce data. Personal Competencies • Strong communication and interpersonal skills. • High confidentiality and professional ethics. • Strong problem-solving and conflict-resolution skills. • Good organizational and time-management skills. • Ability to work independently and under pressure.