Accounting Officer

Workplace Circumstances

• Environment: Educational (schools / universities etc.)
• Languages: English, Khmer
• Location: Phnom Penh

Duties & Responsibilities

• Billing, Invoicing and QuickBooks Posting
• Prepare, record, and issue sales invoices, credit note, and posting in QuickBooks accurately and on time.
• Review sales orders, contracts, delivery receipts, and other supporting documents to verify pricing, tax rates, and payment terms.
• Ensure the correct customer accounts, products, and services are selected when recording transactions in QuickBooks.
• Send invoices and account statements to customers and maintain organized digital records.
• Respond to customer inquiries and resolve billing discrepancies in coordination with relevant departments.
• Update revenue list
• Other task assign by manager
• Payment Follow-Up and Credit Control
• Monitor outstanding customer balances daily or weekly using the Accounts Receivable Aging Summary and Detail reports in QuickBooks.
• Follow up with customers regarding upcoming and overdue payments through email, telephone, and formal reminders.
• Maintain records of collection activities, customer responses, and promised payment dates.
• Escalate long-overdue accounts, payment delays, and billing disputes to the Accounting Manager.
• Coordinate with relevant departments to resolve outstanding billing issues and support timely collection.
• Payment Processing, Official Receipts and Journal Vouchers
• Verify incoming payments against bank statements, bank transfers, cash receipts, and other supporting documents.
• Record customer payments in QuickBooks using the Receive Payment function and apply them to the correct outstanding invoices.
• Prepare and issue Official Receipts (ORs) or payment acknowledgments in accordance with company procedures after verifying the payment.
• Prepare Journal Vouchers (JVs) for AR-related adjustments, bank charges, approved bad debt write-offs, and other clearing entries, subject to the required review and approval.
• Ensure receipts are recorded in the correct cash, bank, or Undeposited Funds accounts in QuickBooks.
• Maintain complete supporting documents for all billing, receipt, and adjustment transactions.
• Reconciliation and Reporting
• Reconcile customer accounts and the Accounts Receivable subledger against the General Ledger on a monthly basis.
• Investigate and resolve differences, unapplied payments, credit balances, and other discrepancies.
• Prepare monthly AR aging reports, collection summaries, and outstanding invoice reports for management review.
• Assist with month-end closing and ensure AR transactions are recorded in the correct accounting period.
• Provide invoices, receipts, payment evidence, reconciliations, and other supporting documents for internal and external audits.
• Other Duties
• Follow company financial policies, internal controls, and document-retention procedures.
• Maintain confidentiality of customer information and financial records.
• Perform other accounting and administrative duties assigned by the Accounting Manager or Senior Accountant.

Languages

• English - Good

Qualifications

• Undergraduate Degree in Year 1-Year 4 university student, Associate Degree holder,
• Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.

General & Technical Skills

• Previous experience in Accounts Receivable, billing, collections, or general accounting is an advantage.
• Fresh graduates or students with relevant accounting knowledge and a willingness to learn are encouraged to apply.
• Practical knowledge of QuickBooks Online or QuickBooks Desktop is required, particularly invoicing, receiving payments, and generating AR reports.
• Basic to intermediate Microsoft Excel skills, including formulas and VLOOKUP, are an advantage.
• Basic knowledge of accounting principles, reconciliations, and supporting documentation.
• Able to communicate in English, both verbally and in writing.
• Able to communicate professionally with customers and colleagues.

Soft Skills

• High attention to detail and accuracy in recording financial transactions.
• Strong organizational, analytical, and problem-solving skills.
• Good communication and customer-service skills.
• Professional, polite, persistent, and confident in following up on overdue payments.
• Honest, responsible, reliable, and able to maintain confidentiality.
• Hardworking, proactive, and willing to learn.
• Able to work under pressure, manage deadlines, and handle multiple tasks effectively.
• Able to work independently while following instructions and internal control procedures.