Finance Manager

Job Description

Specifically, this position will focus in the following areas, in order of priority:

• Budgeting, Forecasting and Business Planning
• Coordinate and consolidate the annual Business Unit budget and business plan with the GM and department managers, by segment (Sales, Leasing, Property Management, Commune Live/Work, Velea, WLSR). Department managers remain accountable for their own budgets and operating assumptions;
• Ensure budget assumptions are documented, commercially grounded and agreed before the assessment period begins, so targets are challenging but achievable;
• Prepare monthly full-year outlook updates and formal quarterly reforecasts in accordance with the ULS Group forecasting calendar; promptly flag material revenue, profitability, cash and funding risks;
• Model scenarios for pricing, occupancy, staffing and major expenditure decisions on request of the GM;
• Submit the GM-endorsed consolidated budget to ULS Head Office Finance for review and progression through the group approval process; administer budget reallocations and unbudgeted expenditure in line with ULS Group Budgeting and Forecasting Guidelines.

• Monthly Reporting and Performance Analysis
• Deliver the monthly management accounts pack to the GM and ULS Head Office Finance within the agreed deadline after month-end (target: working day 7);
• Report actual versus budget and prior year for revenue, operating profit, operating expenses, occupancy and leasing. Prepare consistent segment-level P&L and contribution analysis for Commune Live/Work, retail, office leasing, gift shop, property management and hospitality, separating direct costs from allocated shared costs;
• Develop and document transparent, consistent allocation bases for shared staff, utilities, common-area, marketing and administrative costs; obtain Head office Finance review for material methodology changes;
• Identify, explain and quantify material variances, and agree corrective actions with the GM, BU managers and department managers. Support this with actionable analysis of occupancy, average realized rates, revenue per available unit or space, gross margin, inventory turnover and service profitability, as relevant to each business unti;
• Maintain the financial section of the Business Performance Scorecard, aligned with the group scorecard format;
• Support the quarterly business performance reviews and the annual assessment with reconciled, auditable figures. Use this review to identify loss-making activities, underutilized space and cost-saving opportunities, and support BU managers in preparing financially evaluated improvement plans.

• Revenue, Leasing and Receivables Management
• Reconcile revenue daily or weekly across all channels, including CloudBeds (Velea), - Best Spring (Commune Work & Live), leasing contracts, unit sales and WLSR;
• Maintain the rent roll, lease billing schedule, deposits, forward-looking lease expiry and contract commitment schedule and escalation clauses for RAS and Commune tenants;
• Manage accounts receivable, ageing and collections; escalate overdue tenants and buyers to the GM;
• Track unit sales collections against payment plans and contract terms; Perform night audit review and revenue assurance checks to prevent leakage.

• Cost Control and Procurement
• Monitor operating expenditure against budget by department and cost center;
• Review purchase requests and supplier payments against approved budgets, applicable purchasing policies and delegated limits; refer above-limit expenditure, major unbudgeted items and exceptional transactions for Head Office review/ approval before commitment or execution;
• Monitor the Property Management (Pointer) contract, service charge billing and collections, related costs, and reconciliation of property management income and expenses;
• Review payroll, overtime and staffing costs against the approved staffing budget;
• Identify high-value, related-party, exceptional or strategically significant purchase commitments and refer them for Head Office oversight in accordance with the authority framework.

• Accounting, Internal Controls and Compliance
• Ensure complete and accurate bookkeeping in QuickBooks Online, consistent with ULS group chart of accounts and accounting policies;
• Complete month-end close: bank, cash, inter-company, receivable and payable reconciliations;
• Execute and monitor approved internal control procedures, including segregation of duties, cash handling, approval limits, petty cash and inventory counts, in line with HEAD OFFICE financial control requirements and monitors compliance;
• Prepare supporting information and local documentation for tax and statutory compliance; tax management and strategy include tax positions, tax filings, statutory reporting and major tax matters owned by Head Office Finance;
• Provide supporting documents and respond to operational audit requests; Head Office Finance coordinates external/internal audits and significant audit findings, with the BU Finance Manager implementing agreed corrective actions;
• Maintain the fixed asset register and depreciation schedule;
• Apply Head Office-defined accounting policies, chart of accounts and reporting standards in the business unit accounting records. Prepare and submit management accounts to Head Office Finance for review and group consolidation. Coordinate with - Head Office Finance on any proposed changes to accounting policies or sensitive financial master data;
• Maintain accurate records and reconciliations for tenant and guest deposits, deferred revenue, supplier payables, inventories (including gift-shop stock), shrinkage/ageing review with documented investigation. intercompany balances, and working capital; investigate exceptions and report material exposures;
• Identify related-party transactions and submit supporting information to Head Office Finance for review/approval of accounting treatment and appropriate disclosure and control

• Financial Governance, Cash and Fund Management
• Comply with ULS Head Office Finance policies on financial governance, treasury, funding, cash management, accounting and bank account controls, including matters reserved for Head Office approval;
• Prepare a monthly cash flow forecast for the Business Units, including departmental expenditure, material contract commitments for submission to ULS Head Office, and track cash and fund drawdowns from Head Office against the agreed plan;
• Manage day-to-day collections, petty cash and working capital within approved limits; provide Head Office Finance with liquidity, cash exposure and funding information for Head Office oversight;
• Plan supplier and payroll payments to protect liquidity;
• Prepare payment requests and coordinate operational banking requirements within delegated limits in line with the ULS signing authority. Liaise with Head Office Finance on bank mandates, account opening and closing, financing arrangements and major fund transfers.
• Prepare and verify local payments for approval by ULS Head Office or other authorized signatories, maintaining appropriate segregation of duties between payment preparation and bank signing or fundins;g authority;
• Escalate to Head Office Finance any instructions or transactions that conflict with group financial policies or approved limits and support their resolution before processing.

• Systems and Process Improvement
• Lead the finance side of the CloudBeds – QuickBooks Online integration so Velea revenue no longer depends on Excel;
• Standardised reports and templates across all Siem Reap business units to allow group consolidation;
• Automate recurring reports where possible to reduce manual work and errors;
• Operate the approved financial systems and master data within assigned permissions. Coordinate with Head Office Finance on any changes to the chart of accounts, approval matrix, sensitive master data and key financial system controls;
• Establish a practical finance service calendar for billing, collection follow-up, payment processing, month-end close and BU reporting, with measurable turnaround times and escalation routes

• Strategic and Project Support
• Prepare business cases, ROI analysis and project budgets for new initiatives and CapEx requests. Manage approved CapEx within delegated authority, and submit CapEx requests above delegated limits to Head Office Finance for review and approval before commitment;
• Track projects spend against approved budget and milestones; report status to the GM;
• Provide financial analysis to support commercial negotiations and routine sales, leasing and rental decisions, including leases, supplier contracts and partnerships, within approved commercial policies. Submit material pricing framework changes, discounts beyond delegated authority, and non-standard or exceptional commercial arrangements to HEAD OFFICE for approval before commitment

• People Leadership
• Directly supervise, coach and evaluate the business unit finance team. Set clear roles and responsibilities, assign tasks according to the team’s structure and capability, and review performance;
• Maintain documented task allocation, maker-checker review, backup coverage and escalation arrangements suited to the team, ensuring appropriate segregation of duties. The Finance Manager retains overall accountability for the business unit’s financial reporting and controls;
• Build financial awareness among department managers, supporting them to manage their departmental budgets while they remain accountable for revenue, spending and collection outcomes

Job Requirements

• Bachelor’s degree in Accounting, Finance or a related field; ACCA, CPA or CMA qualified or in progress preferred;
• At least 5 years of progressive finance experience, including a minimum of 2 years as a Finance Manager or Assistant Finance Manager within a hotel. Experience

in property management, leasing, mixed-use developments or other hospitality operations would be a strong advantage;

• Proven experience with budgeting, forecasting, management reporting and variance analysis against an approved budget;
• Working knowledge of the Cambodian Law on Taxation and GDT compliance;
• Hands-on experience with QuickBooks Online; CloudBeds or another hotel PMS is a

strong advantage;

• Advanced Excel skills, including financial models and scorecards;
• Good written and spoken English and Khmer. Core Competencies

How to Apply
Please email your CV and a cover letter sharing your experiences to
jobs@urbanlivingsolutions.com
Please use the subject line: “I love number”
Only shortlisted candidates will be contacted for interview.