Project Coordinator

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Line Manager: EWS1294 Project Manager

Location: Based in Phnom Penh with frequent travel to project locations across Cambodia.

Duration: The contract duration is 8 months with no extension expected.

Starting date: December 2026

Salary: The maximum monthly range is USD 1,000 (gross salary)

About the position

The EWS1294 Project Coordinator will coordinate and oversee the day-to-day implementation of projects related to Early Warning Systems (EWS), Disaster Risk Reduction (DRR), climate resilience, and digital disaster risk management under the supervision of the EWS1294 Project Manager.

The position will serve as a key coordination focal point between People in Need (PIN), the Digital Unit, the National Committee for Disaster Management (NCDM), the Digital Government Committee, subnational authorities, and other relevant government institutions and project partners. The Project Coordinator will facilitate collaboration between technical and operational stakeholders to support the integration, strengthening, and effective use of digital solutions for early warning and disaster risk management.

The Project Coordinator will lead field-level implementation in target provinces, coordinate government and community engagement, facilitate workshops and technical meetings, monitor implementation progress, and ensure timely follow-up on agreed actions and project deliverables. The position will also support project planning, documentation, reporting, and coordination with PIN’s support departments to ensure effective and accountable project implementation.

Duties & Responsibilities

• Project Coordination and Implementation:
• Coordinate day-to-day project implementation in accordance with approved project proposals, workplans, budgets, and implementation schedules.
• Coordinate closely with the Technical Specialist and Digital Unit to facilitate technical collaboration, information exchange, system integration, troubleshooting, and follow-up on digital solutions supporting EWS and disaster risk management.
• Serve as a key coordination focal point between PIN and relevant government institutions, including NCDM, the Digital Government Committee, and other relevant ministries and technical departments.
• Coordinate with provincial, district, commune, and other subnational authorities to facilitate project activities, secure necessary collaboration, and support local ownership of project interventions.
• Lead and coordinate field-level implementation in target provinces, ensuring activities are delivered on schedule and in accordance with agreed technical standards and project requirements.
• Identify implementation challenges, operational bottlenecks, and coordination gaps, and propose practical solutions in consultation with the Project Manager and relevant stakeholders.
• Track implementation progress and follow up on commitments, action points, and deliverables agreed upon with government counterparts, technical teams, consultants, and project partners.
• Support the Project Manager in reviewing implementation priorities and adjusting activity schedules in response to operational needs and contextual changes.
• Field Implementation and Subnational Engagement:
• Lead the preparation, coordination, and implementation of field activities in target provinces, including consultations, assessments, technical visits, trainings, and community engagement activities.
• Coordinate with provincial and district disaster management committees, relevant technical departments, local authorities, and communities to facilitate the implementation of EWS and DRR interventions.
• Conduct regular field visits to monitor progress, assess implementation quality, identify local needs, and address challenges in collaboration with relevant stakeholders.
• Facilitate the participation of local authorities and communities in project activities to promote understanding, ownership, and effective use of early warning information and digital communication channels.
• Monitor the functionality and practical use of project-supported systems and interventions at the local level, coordinating technical follow-up with the Digital Unit and relevant government counterparts when required.
• Ensure field activities are inclusive, gender-responsive, accessible, and responsive to the needs of vulnerable and at-risk populations.
• Provide timely updates to the Project Manager on field progress, emerging risks, implementation constraints, and proposed corrective actions.
• Workshop, Training, and Event Facilitation:
• Plan, coordinate, and facilitate workshops, trainings, technical meetings, consultations, and other project events in collaboration with relevant government institutions and project stakeholders.
• Prepare event concepts, agendas, workplans, presentations, briefing materials, participant lists, and other necessary documentation.
• Coordinate with PIN’s Finance, Procurement, Logistics, MEAL, Communications, and other relevant departments to ensure timely preparation and delivery of activities in accordance with PIN procedures.
• Facilitate discussions and technical exchanges between government institutions, the Digital Unit, subnational authorities, consultants, and project partners.
• Ensure that meeting decisions, recommendations, and action points are documented, communicated to relevant stakeholders, and followed up within agreed timelines.
• Support the preparation of training materials and coordinate the delivery of capacity-building activities for government officials, local authorities, and other target groups.
• Collect participant feedback and document lessons learned to improve the quality and effectiveness of future activities.
• Monitoring, Documentation, and Reporting:
• Monitor implementation progress against approved workplans, indicators, milestones, and expected deliverables.
• Coordinate the collection, verification, compilation, and maintenance of project data and supporting documentation in collaboration with the MEAL team and relevant stakeholders.
• Prepare and consolidate activity reports, field monitoring reports, meeting minutes, progress updates, presentations, and other project documents.
• Maintain organized records of implementation activities and ensure that all required Means of Verification (MoVs) are complete, accurate, and properly archived.
• Track outstanding deliverables and reporting requirements and provide timely updates to the Project Manager.
• Document implementation challenges, good practices, lessons learned, and recommendations for improving project delivery and sustainability.
• Support the preparation of periodic internal and external project reports and other donor reporting requirements.
• Translate or review project-related documents between Khmer and English when required.
• Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH):
• Carry out the duties in accordance with the PIN Code of Conduct and key policies.
• Support his/her line manager in the implementation of safeguarding measures throughout the project cycle, including risk analysis related to SEAH and child protection at the project/programme level, and develop a mitigation plan accordingly.
• Attend training and awareness sessions and carry out the duties in accordance with the PIN Code of Conduct and key policies.
• Ensure, when possible, that due diligence and/or capacity assessments of third parties include an assessment of third parties' implementation of key safeguarding and risk policies, including the prevention of SEAH.
• Strengthening Accountability on Community Feedback and Response Mechanism (CFRM):
• Ensure that their team reinforces CFRM in all project activities
• Ensure that their team are consistently brought CFRM promotional materials to and displayed at all project activities and events.
• Promote CFRM to beneficiaries and stakeholders during all project activities and events.
• Collect verbal feedback and complaint and confidentially handle it to CFRM Officer.
• Coordinate with Communication team to ensure CFRM contact information is included in project promotional materials.
• Participate in CFRM refresher training.
• Other Responsibilities
• Perform other project-related duties assigned by the Project Manager that are consistent with the position’s responsibilities and organizational requirements.

Benefits

• 18 days of Annual Leave per year
• Extra 3 days of paid Sick Leave (without Medical Certificate)
• 7 days of Special Paid Leave (related to family event)
• Monthly Phone Card Allowance (Based on Position)
• Provident Fund
• Seniority payment (for UDC Contract)
• Insurance (Hospital & Surgical, Accident, NSSF)
• A friendly and good working environment
• Training and capacity development opportunities.

Languages

• Khmer - Good
• English - Good

Qualifications

• Bachelor's Degree in Disaster Risk Management, Information Technology, Computer Science, Engineering, Environmental Science, Geography, Development Studies, Public Administration, or another relevant field

Work History

• Project coordination, project implementation, disaster risk management, digital development, public sector engagement, or a related field for 3 years as a minimum

General & Technical Skills

• Demonstrated experience coordinating with government institutions, development partners, and subnational authorities.
• Experience leading field implementation and coordinating multiple activities, stakeholders, and implementation teams.
• Experience organizing and facilitating workshops, trainings, technical meetings, consultations, and other stakeholder events.
• Experience in Early Warning Systems, Disaster Risk Reduction, climate resilience, digital government, information systems, or digital public services is an advantage.
• Good report writing, documentation, presentation, and facilitation skills.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Good written and verbal communication skills in Khmer and English.

Soft Skills

• Strong coordination, planning, problem-solving, communication, and stakeholder engagement skills.
• Willingness and ability to travel frequently to target provinces and project locations across Cambodia.