Assistant Finance Manager

Job Description

The Assistant Finance Manager (AR & AP) is responsible for managing and supervising all day-to-day activities related to Accounts Receivable (AR) and Accounts Payable (AP). The role ensures accuracy, compliance with internal controls, timely processing of payments, efficient collections, and effective working capital management. This position supports the Finance Manager in financial reporting, audits, and strategic decision-making.

Key Responsibilities:
Accounts Receivable (AR):

• Oversee customer billing, invoicing, and credit management.
• Monitor collections to ensure timely receipt of payments.
• Reconcile AR ledger and resolve discrepancies with customers.
• Prepare AR aging reports and highlight overdue accounts.
• Assist in setting credit limits and evaluating customer creditworthiness.
• Coordinate with Sales and Operations teams to resolve disputes.
• Accounts Receivable (AR):
• Generate and issue accurate invoices to customers in a timely manner.
• Record and apply customer payments to the appropriate invoices in the accounting system.
• Reconcile discrepancies in payments and accounts, working directly with customers to resolve billing issues.
• Prepare and present regular reports on accounts receivable status, including aging reports and collection forecasts.
• Collaborate with the sales and customer service teams to resolve client inquiries.

Accounts Payable (AP):

• Supervise supplier invoice processing and payment cycles.
• Ensure accuracy in vendor invoices, purchase orders, and payment approvals.
• Monitor AP aging reports and ensure timely vendor payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain good relationships with suppliers while optimizing payment terms.
• Ensure compliance with company policies and tax regulations.
• Review employee expense reports for compliance with company policy and proper documentation.
• Assist with month-end closing procedures related to AP, including accruals.

Financial Management & Reporting:

• Assist in monthly, quarterly, and annual closing activities.
• Support preparation of financial reports related to AR & AP.
• Ensure compliance with internal controls, accounting standards, and company policies.
• Assist with audits by preparing required documentation.
• Analyze cash flow impact of AR and AP activities.

Team Leadership & Process Improvement:

• Supervise and mentor junior finance staff.
• Streamline AR & AP processes to improve efficiency.
• Implement automation tools and best practices for financial operations.
• Identify risks and recommend corrective actions.

Job Requirements

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 2+ years of progressive experience in finance, with at least 2 years in AR & AP management.
• Strong knowledge of accounting principles,
• Proficiency in accounting systems and MS Excel.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Leadership skills with the ability to supervise and motivate a team.
• Good command of English and PC
• Good team players
• Work Under Pressure