Admin & HR Executive

Job Description

*** For Admin Tasks:

• Provide clerical and administrative support to Finance supervisor and employees at office and site regarding to admin activities, policies, working processes and procedures.
• Responsible for acting as the first contact person for visitors and callers to PEB office. This includes receives visitors and directing them to appropriate department.
• Responsible for arranging logistics to welcome customers: meeting room, beverage …
• Responsible for updating internal office telephone directly/ list
• Reviews company cars mileage, overtime and other expenses on a monthly basis.
• Arrange and manages car schedule of delivery daily
• Instructs and manages messengers and office cleaner to do all administrative tasks, cleaning and documents delivery.
• Be responsible for incoming and outgoing mails and packages via normal and courier service.
• Be responsible for offices supplies such as stationery and pantry inventory at cost efficient and quality levels
• Assists in planning and preparation of meetings, seminars, presentation, conferences, company trip, social/outdoor activities ….. that hosting by HR
• Manage and update the staff attendance by monthly with deadline 25th of each month
• Book air ticket of all staffs as per request
• Assists in managing office facilities maintenance including of furniture and fixtures, office security
• Arranges hotel accommodation, transportation means …. For staff and guest as request.
• Support admin in all administration skill:

+ Office fitting out (if any) and office decoration
+ Office supplies: office furniture and office machines at cost efficient and quality levels
+ Purchases of all items for work of administrative nature relating to office such as card visit, letter head, envelopes, gifts, ferry tickets etc…
+ Office expense records.

*** For Human Resource Tasks:

• Recruitment & Staffing, Coordinate the recruitment process from manpower request to onboarding, Conduct initial HR interviews and coordinate technical interviews with relevant departments, Monitor recruitment status and follow up with hiring managers to avoid unnecessary delays, Build and maintain a candidate database for future recruitment needs.
• Employee Onboarding & Orientation, Coordinate employment contracts and related documents, Introduce company policies, procedures, working rules, benefits, attendance requirements, and employee responsibilities, Ensure new employees understand their job responsibilities and reporting lines, Maintain proper onboarding records, New employees receive a smooth and professional onboarding experience and understand company expectations from the beginning.
• Employee Records & HR Administration, Maintain accurate and up-to-date employee personal files, Ensure employee documents are properly filed and easy to retrieve, Employee information is accurate, complete, confidential, and readily available when required.
• Attendance, Leave & Timesheet Management, Attendance, leave, and timesheet records are accurate and submitted on time for payroll and management reporting.
• Payroll & Benefits Coordination, Payroll-related information is accurate, complete, confidential, and submitted within the required timeline.
• Performance Management, Performance evaluations are completed on time and HR has accurate information to support management decisions.
• Training & Employee Development, Training activities are properly organized, documented, and aligned with employee and company development needs.
• Employee Relations, Employee concerns are handled professionally, fairly, confidentially, and within an appropriate timeframe.
• HR Policy & Procedure Implementation, HR policies and procedures are consistently implemented and continuously improved.
• Labour Compliance & Legal Documentation, HR administration is maintained in accordance with applicable laws, regulations, and company policies.
• Employee Engagement & Company Culture, HR contributes to a positive, professional, cooperative, and engaged workplace environment.
• HR Reporting & Data Analysis, Management receives accurate and timely HR information for decision-making.
• Employee Offboarding & Exit Process, Employee separation is handled professionally, systematically, and in accordance with company procedures.
• Support to Management & Department Heads, Provide HR support and advice to managers on employee-related matters., Support organizational restructuring and manpower changes., Prepare HR reports and recommendations when requested.
• Other Responsibilities, Maintain a professional attitude when dealing with employees, candidates, managers, and external parties, Ensure all assigned tasks are completed accurately and within the required timeline.

Job Requirements

• Graduated University degree in finance/ Accounting or Business Administration
• At least 3 years’ experience at accountant or admin filed
• Good English both of speaking and writing

• Good Customer Service and interpersonal skills.
• Good English in speaking and writing
• High degree of honesty/integrity, persuasiveness and passion.
• Dynamic, assertive, enthusiastic and pro-active personality