HR Assistant

Description

 Maintain and update employee personal files and HR records.
 Prepare HR-related documents, letters, forms, and reports.
 Ensure employee information is accurate, complete, and properly filed.
 Handle HR documents with confidentiality and professionalism.
 Assist the HR Manager with daily HR administrative tasks.
 Monitor and maintain daily employee attendance records.
 Collect and verify attendance data from attendance machines/software.
 Maintain employee leave records and update leave balances.
 Prepare monthly attendance and leave reports.
 Follow up on attendance discrepancies, late arrivals, absences, and missing records.
 Assist in preparing and posting job vacancies.
 Screen CVs and arrange interviews with shortlisted candidates.
 Contact candidates regarding interview schedules and recruitment processes.
 Prepare onboarding documents for new employees.
 Assist new employees with company rules, policies, procedures, and orientation.
 Provide accurate attendance, overtime, leave, and employee information to the payroll team.
 Assist employees with general HR-related questions and requests.
 Communicate HR policies, procedures, announcements, and notices to employees.
 Support employee engagement activities and company events.
 Perform other HR-related duties assigned by the HR Manager.

Requirements

 Bachelor’s degree or diploma in Human Resources Management, Business Administration, Management, or a related field.
 Previous experience in HR administration is preferred.
 Fresh graduates with a strong interest in HR may also be considered.
 Good knowledge of Microsoft Office, especially Excel and Word.
 Experience with attendance machines/software such as ZKTeco is an advantage.
 Good communication and interpersonal skills.
 Strong organizational and time-management skills.
 Ability to maintain confidentiality and handle sensitive information.
 Ability to work independently and as part of a team.

Benefits

Attendance Bonus Living Allowance Incentive