Cashier

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Ratanak Kiri Province

Position Summary

Reports to : Project Manager

Duty Location : CV Ratanakiri Province

Department : Program

Job summary

The Cashier is responsible for the safe handling, recording, and daily management of cash transactions for SOS Cambodia. The role ensures that all cash payments and receipts are properly authorized, documented, recorded, and reconciled in line with SOS Cambodia's financial policy, internal control standards, and audit requirements.The Cashier plays a critical role in preventing financial risk, maintaining transparency, and supporting smooth program and village operations.

Duties & Responsibilities

• Key responsibilities
• Cash management
• Maintain the official cash box and always ensure its physical security.
• Receive and disburse cash strictly based on approved payment requests.
• Verify the completeness of supporting documents before any payment.
• Issue official receipts for all cash received.
• Ensure no payment is made without proper authorization.
• Documentation and recording
• Record all cash transactions daily in the cashbook.
• Ensure vouchers are correctly numbered, filed, and supported by receipts.
• Maintain clear, organized, and audit-ready filing of all cash documents.
• Stamp “PAID” on all paid vouchers and supporting documents.
• Daily and monthly reconciliation
• Conduct daily cash count and reconcile with the cashbook balance.
• Prepare monthly cash reconciliation for review by the Finance Officer
• Immediately report any discrepancy to the supervisor
• Support surprise cash counts and internal audits.
• Support to procurement and program activities
• Process petty cash payments for program and operational needs.
• Coordinate with Admin/Procurement staff on small purchases.
• Support advances for activities and ensure timely liquidation.
• Follow up with staff on outstanding advances and acquittals.
• Compliance and internal control
• Always follow the SOS Cambodia Finance Policy and procedures.
• Ensure segregation of duties (no self-approval, no self-payment)
• Maintain confidentiality and integrity in handling cash.
• Support internal and external audit processes.
• Reporting
• Prepare weekly and monthly petty cash summary reports.
• Submit cash reports to the Finance Officer / Project Manager on time.
• Inform supervisor when cash balance reaches minimum threshold for replenishment.
• Key Working Relationships
• Internal
• Project Manager
• Finance Officer
• Admin & Procurement Officer
• Program Staff and Caregivers
• External
• Local suppliers (for petty purchases)
• Bank (for cash withdrawal/deposit when assigned)
• Child safeguarding
• Keep safeguarding files secure and confidential.
• Track reporting timelines and collect monthly and quarterly updates.
• Support logistics for safeguarding, PSHEA, and Code of Conduct training.
• Maintain records of trained staff, caregivers, and volunteers.
• Ensure new staff and caregivers complete safeguarding induction and sign policies.
• Share updated reporting templates and hotline information with villages.
• Check simple compliance items such as posters, complaint boxes, and form availability.
• Relay concerns promptly to the Project Manager or National Safeguarding Focal Point.
• Ensure financial practices do not expose SOS Cambodia to fraud or misuse risks
• Report any suspected misuse of funds or irregularities immediately

Qualifications

• Bachelor's Degree in Accounting, finance, or related field

Work History

• Experience in cashiering or finance support for 1 to 2 years as a minimum

General & Technical Skills

• Experience working in NGOs or the development sector is an advantage.
• Basic understanding of accounting and internal control principles
• Good record-keeping and filing skills.
• Basic computer skills (Excel, Word)

Soft Skills

• Strong attention to detail and accuracy
• High level of honesty and integrity
• Ability to work under supervision and follow procedures.
• Trustworthiness and accountability
• Respect for procedures and compliance
• Good communication and teamwork
• Time management and organization