Finance Officer

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Reports to : Project Manager

Duty Location : Phnom Penh with regular travel to the four pilot provinces

Department : Program

JOB SUMMARY

The Finance Officer is responsible for ensuring effective financial management and compliance of the project by supporting budgeting, financial planning, expenditure monitoring, payment processing, financial reporting, and record-keeping. The role ensures that all project expenses are properly coded, documented, authorized, and reported in accordance with the approved budget, donor requirements, Partnership Agreement, and SOS Cambodia financial policies and procedures.

The Project Finance Officer works closely with the Project Manager and relevant teams to support activity budgeting, monitor project expenditures, maintain accurate financial records, prepare financial reports, facilitate audits, and ensure compliance with internal controls and financial regulations. The position contributes to the efficient and transparent use of project funds while supporting overall project implementation and accountability.

Duties & Responsibilities

• Budgeting and financial monitoring
• Support development and updating of the detailed project budget, activity costing and relevant budget codes.
• Prepare monthly budget-versus-actual reports, expenditure analysis, commitments and forecasts for review by the Project Coordinator and Finance Manager.
• Track spending by outcome/activity and flag potential under-spending, over-spending or coding issues early.
• Support preparation of financial data for annual work plans, donor reports, management reviews and budget revisions.
• Maintain clear financial files and reconciliations for project transactions.
• Payment, accounting and documentation
• Process project payments, advances, settlements, reimbursements and supporting documentation in line with SOS procedures and approval limits.
• Ensure invoices, receipts, attendance records, travel documents, procurement records and other supporting evidence are complete and accurate before payment.
• Coordinate timely liquidation of staff/activity advances and follow up on outstanding items.
• Ensure project transactions are recorded under correct accounts, donor/project codes and activity codes.
• Maintain audit-ready electronic and hard-copy records.
• Compliance, audit and risk control
• Ensure compliance with SOS Cambodia financial, procurement, anti-fraud, anti-corruption, safeguarding and administrative policies.
• Support project audits, spot checks, donor reviews and internal control assessments.
• Identify financial or administrative control weaknesses and report them promptly to the Finance Manager and Project Coordinator.
• Maintain confidentiality and prevent conflicts of interest, fraud, misuse of funds, and inappropriate payments.
• Coordination and filing
• Maintain and organize project financial records and supporting documents, including payment requests, invoices, receipts, advance settlements, financial approvals, consultant payment documents, and budget files.
• Ensure all financial documents are properly filed, complete, and readily available for reporting, monitoring, and audit purposes.
• Coordinate with project officer staff to ensure timely submission of financial documents and supporting evidence
• Assist in preparing financial reports, budget tracking updates, and expenditure reconciliation.
• Support audit preparation by maintaining accurate and up-to-date financial documentation.
• Perform other finance-related administrative duties as assigned within the scope of the position.
• Safeguarding and ethical conduct
• Ensure financial and logistical arrangements do not create safeguarding risks for children, young people or care leavers.
• Apply confidentiality and data protection when handling participant lists, bank details, identification documents or sensitive records.
• Immediately report any safeguarding, fraud, corruption, harassment or misconduct concern through approved SOS channels.
• Key Working Relationships
• Internal
• Finance Manager and Finance team.
• Project Coordinator and project staff.
• Procurement/Admin, HR&OD and Safeguarding teams.
• Provincial Project Managers and finance/admin focal points.
• External
• Vendors, hotels, transport providers and service providers.
• Consultants and training providers.
• Donor/funding partner finance contacts when authorized.
• Government counterparts in relation to approved event/logistics arrangements.

Languages

• English - Good

Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration, Management, or a related field

Work History

• Project finance, accounting, administration, or grants support, preferably in an NGO/INGO setting for 2 to 3 years as a minimum

General & Technical Skills

• Relevant accounting/procurement/administration training is an advantage.
• Experience with budget monitoring, payments, advances, procurement documentation, and financial filing.
• Experience supporting donor-funded projects, audits, workshops, and field travel is desirable.
• Good Excel skills and ability to work with accounting/ERP systems.
• Good Khmer and practical working English.
• High accuracy, confidentiality, and willingness to travel when required.

Soft Skills

• Financial accuracy and attention to detail.
• Strong organization, documentation, and deadline management.
• Understanding of internal controls, segregation of duties, and audit readiness.
• Service-oriented coordination with program teams while maintaining compliance.
• Integrity, confidentiality, and zero tolerance for fraud/corruption.
• Safeguarding awareness and respectful interaction with young people and vulnerable participants.