Finance Officer

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Reports to : Operations Director

Duty Location : SOS National Office, Phnom Penh

Department : Operation

The role of the Finance Officer is to support Opreatios Director to ensure effective financial management, compliance, and operational efficiency across project locations.

Duties & Responsibilities

• Financial Management
• Oversee and ensure the financial management of project locations complies with local laws and the organization's policies.
• Ensure the accuracy, completeness, and timeliness of accounting records, including the review of vouchers, financial statements, and budget execution.
• Check payroll, cash counts, tax declarations, and other financial transactions to ensure proper documentation and compliance.
• Support projects in the preparation, evaluation, justification, and maintains of the budget and budget control.
• Monitor budget execution of project, evaluate accounting internal control systems identify, communicate control risks, potential consequences, and provide recommendations
• Guide the efficient use of the organization's finance software system, ensuring alignment with updated versions and procedures.
• Any other task assigned by the direct supervisor as and when required
• Financial Administrative
• Conduct financial orientations and build capacity for project staff on financial policies and procedures.
• Develop and maintain financial control systems, including performance appraisals and financial checklists, to ensure consistency across locations.
• Facilitate proper documentation of all financial transactions and ensure records are easily accessible for internal or external audits.
• Support projects on work with auditor regarding work of fiscal, administration in marking entries, reconciliation and prepare all neccessary documents
• Reporting
• Prepare monthly, quarterly, and annual financial reports, ensuring accurate and timely submission.
• Collaborate with project teams to generate financial recommendations based on analytical insights from the data.
• Provide updates and reports on tax declarations and adherence to statutory financial obligations.
• Develop any other reports assigned by the supervisor
• Mornitoring and Evaluation
• Conduct regular financial monitoring and evaluation visits to project locations to assess compliance with organizational policies.
• Support audits and implement recommendations to strengthen financial management and operational efficiency.
• Continuously track and review the financial performance of projects, providing feedback to improve their financial capacity and practices

Languages

• English - Good

Qualifications

• Bachelor's Degree in Accounting, finance or related field
• Postgraduate Degree in a related field, i.e. Finance, Accounting

Work History

• Professional experience in internal control, managing partner or grants for 2 years as a minimum

General & Technical Skills

• Good knowledge and understanding of accounting and budgeting plan, financial system and regulations, policy, procedures of the organization
• Ability to travel within where SOS projects existed sporadically
• Good verbal and written communication skills in English
• Possession of a valid certificate of certified accountant, finance or audit
• Prior experience working in the field of with NGOs or INGOs
• Prior experience in audition, analytical on the financial issues and recommendation made
• Experience in successful implementation of a wide range of tasks as well as developing and implementing improvements in a prior position, and willing to learn
• Accounting software: D365, NAVISION, QuickBooks etc.
• Enterprise resource planning ERP software: Microsoft Dynamics GP
• Word Processing Software

Soft Skills

• Deductive Reasoning: the ability to apply general rules to specific problems to produce answers that make sense.
• Number Facility: The ability to add, subtract, multiply, or divide quickly and correctly.
• Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
• Written Comprehension: The ability to read and understand information and ideas presented in writing.