HR & Admin Officer

Job Description

We are seeking a motivated and detail-oriented HR & Admin Officer to support the daily HR and administrative operations of our manufacturing plant. The successful candidate will be responsible for payroll administration, recruitment, employee relations, training coordination, and general administrative activities.

Key Responsibilities

• Coordinate training activities, maintain training records, collect attendance sheets, and arrange training schedules.
• Prepare monthly payroll data for non-executive employees and casual workers, including overtime, night shift, and meal allowances, and distribute salary slips.
• Liaise with service providers regarding employee benefits and insurance coverage for employees and company vehicles.
• Prepare final payments for resigned employees and conduct exit clearance procedures.
• Manage scrap disposal activities in compliance with government regulations and company requirements.
• Coordinate the maintenance of the plant garden and surrounding areas to ensure a clean and pleasant environment.
• Support recruitment activities for both permanent employees and casual workers.
• Conduct new employee orientation and onboarding programs.
• Monitor and report employee, contractor, and casual worker attendance.
• Monitor the plant infirmary, including attendance records and medicine inventory.
• Coordinate canteen operations to ensure hygiene standards and the provision of quality meals for employees.
• Perform any other duties as assigned by the Manager.

Job Requirements

• Minimum 2 years of experience in HR and Administration; experience in a manufacturing environment is an advantage.
• Degree, diploma, or professional certification in Human Resources, Business Administration, Management, or a related field.
• Strong sense of responsibility, initiative, and attention to detail.
• Ability to work independently and meet deadlines.
• Good interpersonal, communication, and coordination skills.
• Proficient in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Strong organizational and problem-solving abilities.