Admin and Bookkeeping Assistant

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Siemreap Province

Position Summary

The position is for ADM Department

Location: Thlok Andoung, Sla Kram, Siem Reap / Online if Covid-19 restrictions are in place.

Official Schedule: Monday-Friday, 40 hours per week (7.30am – 11.30am to 1.00pm -5.00pm)

Duties & Responsibilities

• Bookkeeping Role
• Enter daily receipts collected from all staff into the accounting spreadsheet & store receipts in the correct folder.
• Enter all expenses payment from REACH 's bank accounts into the account spreadsheet & store the receipts in the correct folder.
• Enter all income from bank accounts into the account spreadsheet & store the receipt in the correct folder.
• Daily checking petty cash receipts from team members who has signed from petty cash voucher and enter them into the account spreadsheet.
• Prepare monthly receipts and payment voucher for director to sign, and keep in back in the expenditure folders for annual audits
• Follow up in telegram PC chat and enter all the payment into the account spreadsheet.
• Monthly update teams’ over time from OT spreadsheet to OT tab
• At the end of the month cross check all expenses line to make sure all payment transaction the receipts have been stored
• Administration
• Registration new staff for HR Zoho People system.
• Create staff outlook email signature for new team member.
• Download monthly staff attendance from attendance HR Zoho People system for all team departments and drop back to Senior Admin on asana.
• Monthly scan and store the food check list and print out new sheet for the new month and give it to the security guard.
• Make the probation card for new team members and store the headshot in OneDrive.
• Submit the paperwork at relevant ministry departments, if they need or take any paperwork for the school director to sign, if senor administrator needs it.
• Explain the benefits and prepare documents to register NSSFs’ for new team members who don’t have NSSF’s card.
• Update annual planner, and annual public holidays for the next year.
• Update staff leave on Leave Spreadsheet and update on staff leave calendar on outlook.
• Prepare monthly staff birthday vouchers and give them to team members after senor administrator signs and stamps.
• Update team birthdays in asana and outlook calendar.
• Finding new quotations for new suppliers or when we need to do the quotation, for next order.
• Helping finance manager to prepare the documents for the annual audit.
• Enter all receipts for the monthly tax return E- Filling system.
• Update assets registration
• Weekly Meeting with kitchen team and organize snacks for each department, if they need.
• Help Senior Admin to prepare paperwork, if need.

Benefits

• A 3-month probationary period.
• 18 Days annual leave, and all Cambodian national holidays.
• 5 days sick leave with medical record.
• Ongoing training, team building events as well as various free workshops throughout the year.
• Free teacher training and online courses relevant to teaching & working with children's skills.
• Provide National Social Security Fund (NSSF)
• Provide 2 times meal with children.

Languages

• English - Basic
• Khmer - Fluent

Qualifications

• Bachelor's Degree

General & Technical Skills

• Diploma or relevant experience in administration or Bookkeeping
• Fluency in verbal and written Khmer; basic to intermediate English communication skills
• Good computer literacy, including experience with email, Microsoft Word, Excel, and other digital tools

Soft Skills

• High attention to detail, reliability, and initiative
• Clear understanding of child protection principles and local laws
• Strong interpersonal and teamwork skills, with a willingness to learn and support various tasks
• Good communication skills with children, parents or guardians; able to provide clear and timely updates.
• Friendly, flexible, and proactive approach to working in a dynamic educational environment