Project Officer

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Line Manager: EWS1294 Project Manager

Location: Based in Phnom Penh with frequent travel to project locations across Cambodia.

Duration: The contract duration is 8 months with no extension expected.

Starting date: December 2026

Salary: The maximum monthly range is USD 610 (gross salary)

About the position

The EWS1294 Project Officer will support the implementation of projects related to Early Warning Systems (EWS), Disaster Risk Reduction (DRR), climate resilience, and humanitarian response under the supervision of the EWS1294 Project Manager.

The Project Officer will assist in planning, coordinating, implementing, monitoring, documenting, and reporting project activities. The position will work closely with government counterparts, partners, consultants, communities, and PIN support departments to ensure timely and effective project implementation while maintaining compliance with PIN policies and procedures.

Duties & Responsibilities

• Implementation:
• Support the Project Manager in planning, implementing, monitoring, and documenting project activities in accordance with approved workplans.
• Assist in organizing trainings, workshops, meetings, field visits, consultations, and other project activities.
• Coordinate with government counterparts, project partners, consultants, and community stakeholders to facilitate project implementation.
• Conduct regular field visits to monitor project progress, collect implementation information, and identify operational challenges.
• Support community engagement activities and promote the Community Feedback and Response Mechanism (CFRM) throughout project implementation.
• Perform other project-related duties assigned by the Project Manager.
• Project Monitoring, Documentation and Reporting
• Support the development of monitoring tools and data collection activities.
• Collect, compile, verify, and maintain project information and supporting documentation.
• Prepare activity reports, meeting minutes, presentations, progress updates, and other project documents.
• Maintain organized project records and ensure all Means of Verification (MoVs) are properly archived.
• Translate and proofread project documents, reports, presentations, and training materials between Khmer and English.
• Support preparation of periodic internal and external project reports.
• Coordination and Communication
• Coordinate with PIN support departments, including Finance, Procurement, Logistics, Human Resources, MEAL, and Communications.
• Support communication and coordination with government institutions, partners, consultants, and other stakeholders.
• Prepare meeting agendas, briefing notes, attendance lists, presentations, and minutes.
• Participate in internal and external meetings as delegated by the Project Manager.
• Administration and Logistics
• Support preparation of procurement requests, Terms of Reference (ToRs), purchase requests, and other administrative documentation in accordance with PIN procedures.
• Draft government approval letters and other official correspondence.
• Prepare advance requests and support financial liquidation following PIN procedures.
• Coordinate logistical arrangements for workshops, trainings, meetings, and field missions.
• Perform other duties assigned by the Project Manager.
• Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH):
• Carry out the duties in accordance with the PIN Code of Conduct and key policies.
• Support his/her line manager in the implementation of safeguarding measures throughout the project cycle, including risk analysis related to SEAH and child protection at the project/programme level, and develop a mitigation plan accordingly.
• Attend training and awareness sessions and carry out the duties in accordance with the PIN Code of Conduct and key policies.
• Ensure, when possible, that due diligence and/or capacity assessments of third parties include an assessment of third parties' implementation of key safeguarding and risk policies, including the prevention of SEAH.
• Strengthening Accountability on Community Feedback and Response Mechanism (CFRM):
• Promote CFRM to all partners and stakeholders
• Collect verbal feedback and complaint and confidentially handle it to CFRM Officer.
• Participate in CFRM refresher training.

Benefits

• 18 days of Annual Leave per year
• Extra 3 days of paid Sick Leave (without Medical Certificate)
• 7 days of Special Paid Leave (related to family event)
• Monthly Phone Card Allowance (Based on Position)
• Provident Fund
• Seniority payment (for UDC Contract)
• Insurance (Hospital & Surgical, Accident, NSSF)
• A friendly and good working environment
• Training and capacity development opportunities.

Languages

• Khmer - Good
• English - Good

Qualifications

• Bachelor's Degree in Disaster Risk Management, Environmental Science, Geography, Engineering, Development Studies, Public Administration, Social Sciences, or another relevant field

Work History

• Project implementation within an NGO, UN agency, government institution, or international development organization for 2 years as a minimum

General & Technical Skills

• Experience supporting Disaster Risk Reduction (DRR), Early Warning Systems (EWS), Climate Change Adaptation, or Community Resilience projects is highly desirable.
• Experience organizing workshops, trainings, field activities, and stakeholder consultations.
• Experience coordinating with government institutions and development partners is an advantage.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook), with strong skills in Excel for data management, tracking, and reporting.
• Good written and verbal communication skills in Khmer and English.