Senior Marketing Admin Officer

Job Description

1. Scope of working:

The Senior Marketing Officer – Admin & Promotion is to support the Marketing Department’s daily administrative work, marketing expense processing and clearance, and customer promotion item coordination, ensuring all documents and assigned tasks are completed accurately and on time.

1. Duties & responsibilities:

1. Marketing Administration

• Handle daily administrative work and documentation for the Marketing Department.
• Prepare payment requests, advance requests, purchase requests, memos and other internal documents.
• Coordinate document submission, approval and signatures with relevant departments.
• Maintain proper filing of Marketing documents, quotations, invoices, receipts and supporting documents.
• Support other administrative tasks assigned by the Marketing Manager.

1. Marketing Expense & Payment Clearance

• Prepare and submit Marketing payment and expense clearance documents.
• Collect invoices, receipts, quotations and required supporting documents from suppliers and team members.
• Follow up with Finance/Accounting on pending payments and expense clearance.
• Follow up on Marketing cash advances and ensure supporting documents are submitted for clearance.
• Maintain a simple tracking list of Pending / Submitted / Cleared Marketing expenses.

1. Marketing Promotion Setup

• Support the setup of approved Marketing promotions and customer benefits.
• Prepare necessary documents for promotion implementation.
• Coordinate with Sales, Finance, Procurement and relevant teams regarding promotion requirements.
• Maintain an updated list of promotion items, customer eligibility and redemption status.
• Prepare promotion gifts/items for customer handover.

1. Customer Promotion Handover & Clearance

• Receive and check customer promotion requests from Sales or relevant teams.
• Verify required documents before processing promotion items.
• Coordinate the preparation and handover of promotion gifts, vouchers or other benefits to customers.
• Contact or coordinate with customers regarding promotion collection when required.
• Obtain customer acknowledgment/signature after receiving promotion items.
• Update customer promotion status and maintain proper supporting records.

1. Promotion Item & Stock Tracking

• Keep records of Marketing promotion items and gifts.
• Record incoming and outgoing promotion items.
• Check available stock and report low stock to the supervisor.
• Maintain proper handover records for items distributed to customers or internal teams.
• Support periodic physical stock checking.

Job Requirements

1. Qualification & requirement:

• Education & Experience
• Bachelor's degree in Marketing, Business Administration, Accounting, Management or related field.
• 1–2 years of experience in administration, Marketing support, Sales Admin, Finance Admin or a related role is preferred.
• Experience in real estate or customer promotion operations is an advantage.

1. Working Days and Hours:

(HQ)

• Monday to Friday: 8:00am to 12:00pm & 1:00pm to 5:30pm
• Lunch time: 12:00pm to 1:00pm

1. Working place:

• Senior Marketing Officer – Admin & Promotion: is based at the Head Office, inside Borey Peng Huoth The Grand Star Platinum.

1. Relationship:

• Senior Marketing Officer – Admin & Promotion: works and reports directly to Marketing Manager

1. Salary and Benefit:

• Annual Bonus
• Annual Trip.
• Annual Staff Party.
• Annual Salary Increment
• Education Sponsorship
• Internal and External Training
• Seniority Pay
• NSSF

Interest candidates please submit CVs, study record and any relevant documents with recent photograph (4x6) with a heading stating the position applied for, to the following address: