Senior Finance Officer

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Siemreap Province

Position Summary

PURPOSE

The Senior Finance Officer maintains the financial integrity of Free To Shine, leading financial management, accounting, internal controls, budgeting, and statutory compliance for Free To Shine Cambodia. This role ensures that all financial transactions are accurate, timely, properly authorised, fully documented, and compliant with organisational policies and Cambodian law. Beyond core finance functions, the Senior Finance Officer delivers operational oversight in procurement, payroll, and administration, providing guidance and supervision to the finance and support staff.

REPORTS TO: Operations Manager

HOURS

0.8 FTE - 4 days per week (days negotiable between Monday and Friday).

Working hours are between 8am – 5pm with a one hour lunch break.

Duties & Responsibilities

• FINANCIAL MANAGEMENT AND ACCOUNTING
• Maintain accurate, complete, and timely financial records (income, expenditure, assets, liabilities, and cash transactions) in QuickBooks in accordance with organisational policies and Cambodian law.
• Review, code, and process transactions, cash-advance requests, and acquittals—ensuring proper authorisation, valid supporting documentation, and prompt follow-up on outstanding advances.
• Maintain the cashbook, electronic filing system and financial records in an orderly, secure and audit-ready manner.
• Prepare monthly bank reconciliations and investigate or escalate discrepancies promptly.
• Support month-end financial close processes, including cash counts, reconciliations, accruals and review of supporting documentation.
• Prepare regular financial, budget-versus-actual, cash-flow, and donor reports for management and leadership decision-making.
• Prepare accurate financial information and supporting documentation for donor reports, audits, grant acquittals and organisational reporting requirements.
• Identify financial risks, control gaps, unusual expenditure or compliance concerns, proactively recommending solutions to the Operations Manager and CFO.
• Ensure all financial transactions are conducted ethically, transparently and in accordance with Free To Shine policies and procedures.
• BUDGETING AND FINANCIAL PLANNING
• Support the development, reforecasting, and monitoring of the organisational budget in collaboration with executive leadership.
• Work with budget holders to ensure expenditure is planned, cost-effective, and aligned with approved grant and operational budgets.
• Monitor actual expenditure against approved budgets and provide quarterly budget-versus-actual analysis.
• Provide timely financial information to support management decision-making, grant planning and operational planning.
• PAYROLL, BENEFITS AND STATUTORY COMPLIANCE
• Prepare monthly payroll, ensure accurate calculations (salaries, allowances, deductions, staff benefits, and university payments), and coordinate bank disbursements.
• Calculate, prepare, and submit monthly tax obligations, National Social Security Fund (NSSF) contributions, and seniority payments in compliance with Cambodian labor law.
• Maintain confidential payroll records and ensure all personnel payments are properly authorised.
• GOVERNMENT, AUDIT AND COMPLIANCE REPORTING
• Coordinate finance-related reporting and compliance requirements for relevant government ministries and authorities (including MOFAIC, MOSAVY, tax, and labor authorities).
• Prepare documentation for internal reviews, external audits, and donor acquittals, and assist in implementing audit recommendations to strengthen internal controls.
• Stay updated on changes to Cambodian financial, tax, labor, and regulatory environments affecting the organisation.
• PROCUREMENT, ASSETS AND OFFICE ADMINISTRATION
• Oversee compliant procurement processes, ensuring proper documentation (quotations, approvals, purchase orders, invoices, and proof of receipt).
• Maintain the organisational asset register, manage insurance policies (health, accident, and vehicle), and track vehicle/motorbike usage and maintenance logs.
• Coordinate operational payments (rent, utilities, services) and maintain up-to-date contact lists for suppliers, landlords, and government contacts.
• Support office facility maintenance and essential services to ensure smooth daily operations.
• TEAM SUPPORT AND CONTINUOUS IMPROVEMENT
• Coach and support the Bookkeeper and Administration Assistant to build team capacity and ensure accuracy across finance and administrative workflows.
• Support weekly cash counts and reconciliations, ensuring appropriate segregation of duties and documentation.
• Contribute to the review and implementation of finance, administration, procurement and internal-control procedures.
• Promote efficient, transparent, and ethical ways of working across the organisation.
• Perform other reasonable duties consistent with the role as directed by management.

Benefits

• Unspecified duration contract
• 576USD per month, 0.8 FTE based on four days per week.
• 14.4 days paid annual leave per year, calculated on a 0.8 full-time equivalent basis.
• 5.6days special leave per year, including sick leave, calculated on a 0.8 full-time equivalent basis.
• Cambodian public holidays as prescribed by the government.
• Local health and accident insurance
• Other benefits in accordance with Free To Shine policy and applicable Cambodian law.

Qualifications

• Bachelor's Degree in accounting, finance, business administration or a related field

Work History

• Finance, accounting or financial administration for 5 years as a minimum

General & Technical Skills

• Demonstrated experience in financial reporting, budget monitoring, reconciliations, payroll and financial record keeping.
• Experience using accounting software, preferably QuickBooks.
• Sound understanding of internal controls, financial compliance, documentation standards and audit requirements.
• Experience preparing tax, payroll or statutory compliance documentation in Cambodia, or the ability to quickly develop this knowledge.
• High level of proficiency in Khmer and English, including written and spoken communication.
• Strong computer skills, particularly Microsoft Excel and Microsoft Office applications.
• Professional accounting qualification or progress toward one.
• Experience in an NGO, donor-funded programme or not-for-profit environment.
• Knowledge of Cambodian labour, tax, NSSF and NGO reporting requirements.
• Experience supporting external audits and donor financial reporting.
• Experience supervising, mentoring or supporting junior finance or administrative staff.

Soft Skills

• High level of integrity, honesty, discretion and commitment to ethical financial management.
• Strong attention to detail and ability to identify errors, inconsistencies and financial risks.
• Ability to prioritise competing tasks, meet deadlines and maintain accuracy under pressure.
• Strong analytical, problem-solving and critical-thinking skills.
• Ability to communicate financial information clearly to colleagues with different levels of financial knowledge.
• Highly organised, reliable and proactive.
• Strong relationship-building and teamwork skills.
• Commitment to Free To Shine’s mission, values, safeguarding responsibilities and inclusive workplace culture.