Stock Controller

Workplace Circumstances

• Environment: Educational (schools / universities etc.)
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Location: Paññāsāstra International School Eighth Campus

Reporting line: Finance Manager

Division/Campus: Central Office

Department: Administration / Operations / Logistics

The Stock Controller is responsible for managing the organization’s inventory and stockroom operations. This includes receiving, storing, distributing, and maintaining inventory records to ensure accurate stock levels and proper usage of resources. The role also plays a vital part in supporting internal departments with timely access to supplies and maintaining stock integrity.

KPI Review Timeline

• Weekly: Stock reports, damaged/expired goods, reorder alerts
• Monthly: Physical count reconciliation, usage trends
• Quarterly: Inventory audit support, aging stock analysis
• Annually: Evaluation of inventory process improvements, loss prevention

Duties & Responsibilities

• Inventory Management
• Receive and inspect goods for quantity and quality.
• Maintain accurate inventory records (manual or electronic system).
• Organize and label items properly in the stockroom or warehouse.
• Issue supplies and materials according to approved requests.
• Record all incoming and outgoing stock transactions.
• Stock Monitoring and Replenishment
• Monitor stock levels and ensure minimum stock thresholds are maintained.
• Notify the procurement or admin team when stock replenishment is required.
• Track and manage expiry dates, damaged goods, and returns.
• Physical Stock Checks
• Conduct regular physical stock counts (daily, weekly, monthly, or quarterly).
• Reconcile physical counts with system records and report discrepancies.
• Assist in internal and external inventory audits.
• Coordination and Reporting
• Gathering all request and making order then purchasing.
• Coordinate with purchasing and finance teams for stock procurement and budget tracking.
• Prepare stock reports as required by management (usage reports, shortages, aging stock).
• Ensure that health, safety, and cleanliness standards are maintained in the storage area.
• School Participation
• Attending staff meetings, training workshops, and parent conferences is required.
• Participation in school activities, including field trips, events, and assemblies, is required.
• Vendor & Relationship Management
• Set up and maintain accurate vendor master files, including contact details, payment terms, and tax information (e.g., W-9 forms).

Qualifications

• Bachelor's Degree in Business Administration, Logistics, or related field

Work History

• Warehouse, inventory, or stock management for 2 to 3 years as a minimum

General & Technical Skills

• Experience in school, retail, or office environments is an asset.
• Basic knowledge of inventory management systems (manual or digital).
• Proficient in Microsoft Excel and other office software.

Soft Skills

• Ability to maintain accurate records and documentation.
• Strong organizational and time-management skills.
• Ability to handle physical tasks (lifting, organizing, storing items).
• Honest, reliable, and detail-oriented.