HR Executive

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Department: Human Resources & Administration (HRA)

Reports to: Senior HRBP Manager

Working Days: Monday – Friday

Working Hours: 9:00 AM – 6:00 PM

The HR Executive is responsible for executing and coordinating daily HR activities to ensure smooth HR operations and a positive employee experience. This role supports recruitment, employee lifecycle processes, attendance and payroll administration, performance management, employee engagement, and labour compliance while maintaining accurate HR records and providing timely support to employees and management.

Duties & Responsibilities

• Recruitment & Talent Acquisition
• Execute recruitment activities based on approved manpower requests and hiring requirements.
• Prepare job advertisements, source candidates, screen applications, and arrange interviews.
• Coordinate candidate assessments, interview feedback, job offers, and pre-employment requirements.
• Maintain recruitment trackers, candidate databases, and hiring progress reports.
• Employee Onboarding & Offboarding
• Prepare employment contracts, employee forms, onboarding documents, and orientation arrangements.
• Coordinate with relevant departments to ensure new employees receive necessary equipment, system access, and workplace support.
• Track probation periods and follow up with managers on confirmation evaluations.
• Process resignation and offboarding documentation, including exit interviews, clearance, and final payment coordination.
• Attendance, Leave & Payroll Administration
• Monitor employee attendance, working hours, leave requests, and absence records.
• Prepare monthly payroll inputs, including attendance, overtime, allowances, deductions, and leave adjustments.
• Verify attendance discrepancies and coordinate corrections with employees and department heads.
• Update leave balances and maintain accurate payroll-related documentation for management review.
• HR Documentation & Labour Compliance
• Maintain employee personal files, HR databases, contracts, and employment records.
• Prepare HR letters, including confirmation, promotion, transfer, employment certification, and disciplinary documentation.
• Support NSSF registration, employee updates, MLVT reporting, and LACMS-related submissions.
• Track contract expiry dates, statutory deadlines, and required HR documentation.
• Employee Relations & Engagement
• Respond to employee inquiries regarding HR policies, benefits, leave, and company procedures.
• Support employee engagement activities, company events, internal communication, and recognition programs.
• Collect employee feedback and refer concerns or grievances to the HR Supervisor when necessary.
• Maintain professional and confidential communication with employees and management.
• Performance Management & Training Coordination
• Coordinate probation evaluations, performance appraisal schedules, and related documentation.
• Follow up with department managers to ensure timely submission of performance reviews.
• Assist in organizing training sessions, workshops, and employee development activities.
• Maintain training attendance records, feedback forms, and employee development trackers.
• HR Reporting & Operational Support
• Prepare and update HR reports covering headcount, recruitment, turnover, attendance, leave, and employee movements.
• Maintain HR trackers, checklists, and HRIS data to ensure information is accurate and up to date.
• Support implementation of HR policies, procedures, and process improvement initiatives.
• Perform other HR-related assignments delegated by the HR Supervisor or Senior HRBP Manager.

Benefits

• Competitive salary based on experience and qualifications.
• Public holidays and annual leave in accordance with Cambodian Labour Law.
• NSSF registration and coverage as applicable.
• Professional development and career advancement opportunities.
• Collaborative and professional working environment.
• Seniority Pay

Languages

• Khmer - Good
• English - Good

Qualifications

• Bachelor's Degree in Human Resource Management, Business Administration, Management, or a related field

Work History

• HR operations or administration for 1 to 3 years as a minimum

General & Technical Skills

• Basic knowledge of Cambodian Labour Law, NSSF, and general HR practices.
• Experience in recruitment, employee documentation, attendance management, and payroll preparation.
• Proficiency in Microsoft Office, particularly Excel and Word; familiarity with HRIS is an advantage.
• Good command of Khmer and English, both written and spoken.
• HR administration and documentation management.
• Recruitment coordination and employee support.

Soft Skills

• Strong communication and interpersonal skills.
• Organization, time management, and multitasking.
• Attention to detail and data accuracy.
• Problem-solving and teamwork.
• Confidentiality, integrity, and willingness to learn.