Accounting Assistant

Job Description

1. Asset Register

• Keep the fixed asset register up to date, including asset code, description, location, user/department, purchase date, cost and supplier
• Register new assets based on purchase invoices, receiving reports and approved requests
• Assign asset codes and attach asset tags or labels
• Make sure the register matches the general ledger (QuickBooks)

1. Asset Transfers

• Record asset movements between departments, sewing lines, warehouses and branches
• Prepare and collect signed transfer forms from releasing and receiving parties
• Update location and responsible person in the register promptly

1. Asset Disposal

• Prepare disposal requests for damaged, obsolete or unused assets
• Collect supporting documents: approvals, sale or scrap documents, photos
• Record disposals, calculate gains or losses, and remove assets from the register
• Coordinate with relevant departments for physical removal

1. Asset Counting and Verification

• Plan and carry out periodic physical asset counts (monthly, quarterly or annual, as required)
• Compare count results with the register and investigate differences (missing, unrecorded or relocated assets)
• Prepare count reports with findings and recommendations
• Support internal and external auditors during asset verification

1. Asset Information and Reporting

• Update asset details such as condition, location, user, warranty and repair history
• Support monthly depreciation calculation and journal entries
• Prepare fixed asset reports and reconciliations for management
• Keep asset files and supporting documents organized

1. Other Duties

• Assist the accounting team with other tasks as assigned

Job Requirements

• Gender: Male
• Education: Bachelor’s degree in Accounting, Finance or a related field, or a final-year student
• Experience: 0–2 years in accounting; fixed asset experience is an advantage, and experience in garment or manufacturing is a plus
• Knowledge: Understands basic accounting, including debit/credit, depreciation and asset capitalization
• Computer skills: Good with Microsoft Excel (VLOOKUP, pivot tables); QuickBooks experience is an advantage
• Language: Khmer (native) and English (reading and writing); Chinese is a plus
• Work conditions: Willing to work outside the office, visit factory and branch sites, stand and walk for long periods during counts, and move or inspect equipment
• Has a motorbike and a valid driving license (preferred)

Personal Qualities

• Careful and detail-oriented, with good record-keeping habits
• Honest, responsible and able to work independently
• Good at coordinating with production, warehouse, admin and HR staff
• Organized and able to meet deadlines