Executive Assistant

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Reports to: CEO

Duties & Responsibilities

• Daily Operations & Comprehensive To-Do List Management
• Task Optimization & Tracking: Proactively manage, categorize, and track the CEO’s comprehensive professional to-do lists, ensuring deadlines are anticipated and critical actions are followed up across all departments.
• Calendar & Gatekeeping: Direct the CEO’s master calendar, strategically prioritizing and scheduling meetings, resolving scheduling conflicts, and screening incoming requests to protect the CEO’s time.
• Meeting Preparation: Conduct preparatory briefings and compile necessary files, operational dashboards, financial summaries, or project cost reports before the CEO attends internal or external reviews.
• Cross-Functional Coordination & Action Item Follow-up
• Management Liaison: Act as a dependable bridge for communication between the CEO and the Operations Manager, Accountant, Operations Coordinator, and external partners.
• Decision Tracking: Attend executive meetings with the CEO, document official minutes, extract actionable decisions, and aggressively follow up with responsible managers to ensure timely execution.
• Document Review & Filtering: Review incoming operational updates, provincial updates, contract proposals, and corporate documents; summarize high-level insights or key red flags for the CEO's immediate attention.
• High-Level Communications & Stakeholder Relations
• Correspondence Management: Draft, review, and refine complex correspondence, emails, corporate announcements, and presentations on behalf of the CEO in both professional English and Khmer.
• External Relations Support: Support the CEO in maintaining strategic relationships with key buyers, corporate suppliers, financial institutions (e.g., ABA Bank, FTB), and government authorities (such as GDT, MLVT, and ACAR).
• Confidentiality: Handle highly sensitive corporate information, employment contracts, financial data, and strategic expansion plans with absolute discretion and integrity.
• Travel Logistics & Administrative Management
• Itinerary Coordination: Organize comprehensive travel logistics for the CEO, including domestic missions to the five project provinces and international commercial travel (e.g., flights, mid-range to luxury accommodations, regional data connectivity, and ground logistics).
• Expense Management: Reconcile the CEO’s corporate expenses, travel claims, and entertainment receipts, working closely with the accounting team to ensure proper processing.
• Ad-Hoc Projects: Execute specialized administrative assignments, corporate research, and personal logistics as directly requested by the CEO to support daily productivity.

Languages

• Khmer - Fluent
• English - Fluent

Qualifications

• Bachelor's Degree in Business Administration, Management, International Relations, English Literature, or a related commercial field

Work History

• Executive Assistant, Personal Assistant, or Operations Coordinator supporting C-level executives—ideally within an agribusiness, construction, supply chain, or rapidly expanding corporate environment for 3 to 5 years as a minimum

General & Technical Skills

• Organizational Mastery: Exceptional skills in managing complex timelines, project trackers, and digital workspaces. A natural ability to proactively manage a high volume of moving tasks without oversight.
• Communication Skills: Outstanding interpersonal skills with a polished, professional demeanor capable of communicating effectively with senior corporate executives and community leaders alike.
• Software Competency: High proficiency in Microsoft Office Suite (advanced Word document formatting, clean PowerPoint presentations, and organized Excel usage). Experience with digital project management tools or shared task-trackers is a major plus.
• Language Capabilities: Bilingual fluency in written and spoken Khmer and English is strictly required. The ability to draft professional emails and translate nuanced business context between both languages is essential.

Soft Skills

• Personal Attributes: High emotional intelligence, absolute integrity, resilience under high-pressure scenarios, and a proactive mindset that anticipates issues before they impact the CEO.