Finance Officer

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Part-Time Finance Officer to support the effective management of its financial operations.                                    

The Part-Time Finance Officer is responsible for supporting and maintaining an effective, accurate, transparent, and accountable financial management system. The position ensures that financial transactions, records, reporting, budgeting, and cash management are properly processed and maintained in accordance with TI Cambodia’s Financial Management Policy and procedures, donor requirements, applicable laws and regulations, and recognized accounting standards and best practices.

• Maintain smooth Finance unit operations
• Improve and maintain consistent charts of accounts aligned with budget lines.
• Produce timely financial reports per organizational and donor requirements.
• Maintain accurate and systematic filing of financial reports in both soft and hard copies.
• Work closely with the Executive Director and team to develop global and program budgets.
• Prepare compliance with donor financial requirements.
• Manage cash flow effectively, ensuring compliance with TI Cambodia’s financial policies.
• Monitor the improvements to the accounting system and financial procedures.
• Provide finance-related orientation to TI Cambodia staff.
• Maintain proper accounting software management, transaction postings, and documentation.
• Support staff coaching and annual performance appraisals as per HR policy.

Duties & Responsibilities

• Financial Management
• Conduct effective cash control and management of daily transactions.
• Conduct and/or supervise cash transfers, including cost-share repayments from project budgets to the main bank account.
• Process monthly and annual cash reconciliation and maintain updated records.
• Conduct and/or supervise finance staff for all cash inflows and outflows, including donor funds.
• Certify proposed payments according to TI Cambodia’s policies and guidelines.
• Conduct periodic unscheduled cash counts.
• Maintain compliance with international financial accountability and transparency standards.
• Budgeting and Reporting
• Prepare and update charts of accounts based on program proposals and budget plans.
• Prepare and update correct account coding for all annual project budgets.
• Support the Executive Director/Programme Managers in budget development and review.
• Review financial reports and supporting documents of TI Cambodia’s partners or grant recipients.
• Conduct, supervise and or verify the accuracy of monthly and quarterly internal financial reports.
• Prepare donor financial reports per agreement schedules.
• System Management (Quick-Books or Peachtree)
• Maintain efficient financial system operations.
• Supervise and coach finance staff to ensure proper recording and posting of financial transactions.
• Maintain and ensure consistency of the chart of accounts.
• Monitoring and report the financial transactions and general ledger recordings.
• Perform regular system/database backups.
• Prepare quarterly financial report packages, including:
• Trial Balance
• Income/Expense Statements
• Balance Sheet
• Cash Flow/Cash Position
• Budget Analysis
• Daily Accounting
• Conduct and/or supervise daily accounting operations and ensure compliance with financial standards and policies.
• Prepare and process to ensure timely payroll administration, bill payments, and cash disbursements.
• Verify and certify supporting documents for all financial transactions.
• Conduct to ensure accuracy of accounting entries, including cash advances and reimbursements.
• Maintain systematic filing and maintenance of completed payment vouchers.
• Conduct and/or supervise monthly and annual bank reconciliations.
• Coordinate with the executive team on financial matters.
• Other Activities
• Participate in Management Team meetings as required.
• Assist other colleagues as appropriate.
• Perform other tasks assigned by the supervisor.
• Reporting & Supervision
• Reports to the Deputy Executive Director.
• Generate and submit monthly financial reports within five days after the month-end.
• Generate quarterly donor reports within ten days after the quarter-end.
• Provide regular verbal updates to the supervisor and the Executive Committee on financial matters.

Benefits

• Insurance – Private Health
• Policy – Provident Fund / (NSSF)
• Paid Leave - Maternity / Paternity
• Paid Leave – Annual
• Paid Leave – Illness
• Policy - No Harassment or Discrimination
• Paid Leave – Family (maternity/paternity/elder care)
• Policy – Employee Recognition Programs / Awards

Languages

• Khmer - Fluent
• English - Good

Qualifications

• Bachelor's Degree in Accounting or Financial Management is required

Work History

• Experience in financial management, preferably in an NGO or international development organization for 2 years as a minimum

General & Technical Skills

• Demonstrated ability to handle complex financial management and create financial systems that meet international standards and best practices.
• Proficiency in accounting software such as QuickBooks and/or Peachtree, and having knowledge of financial and taxation regulations and compliance and reporting requirements.
• Fluency in Khmer and English, with a proven ability to communicate both verbally and in writing.

Soft Skills

• Ability to work independently, under pressure, and with a high level of commitment to ensure all outcomes/outputs are achieved on time and to a high standard.
• Better communication and interpersonal skills, including the ability to build and maintain relationships with people from diverse backgrounds and nationalities.
• Commitment to the principles of integrity, good governance, transparency, accountability, and anti-corruption is highly desirable.