Finance and Administration Manager

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Reporting To: Head of Operations Department or Executive Director

Department: Operations Department

Duty Station: FCPC Office

The purposes of this role include:

The Administration and Finance Manager is responsible for managing both finance and administrative operations within an organization. This role integrates financial planning, budgeting, reporting, and compliance with the supervision of administrative functions, human resources, and office management to support strategic objectives and operational efficiency.

Duties & Responsibilities

• Financial Management & Reporting
• Develop, implement, and maintain finance policies, internal controls, and procedures.
• Oversee budgeting, forecasting, and financial planning to support the Center’s
• strategic objectives
• Manage accounts payable, accounts receivable, payroll, bank reconciliations, and general ledger functions.
• Monitor cash flow, ensure liquidity for operational needs, and optimize resource allocation.
• Prepare accurate financial reports, statements, and analyses for management and related stakeholders as required.
• Ensure compliance with local regulations, accounting standards, and donor or sponsor requirements.
• Coordinate internal and external audits, implement recommendations, and maintain audit-ready documentation.
• Oversee procurement processes and manage vendor relations to ensure cost efficiency and policy compliance.
• Administration & Human Resources
• Lead administrative operations, including office management, records management, and infrastructure oversight.
• Supervise and mentor finance, administrative, and support staff; foster professional development and performance evaluation systems.
• Maintain a safe, effective, and supportive work environment compliant with occupational health and safety standards.
• Support recruitment, onboarding, and performance management programs across the organization.
• Ensure efficient coordination in the department and between departments for smooth operational activities.
• Strategic Planning & Risk Management
• Analyze financial and operational data to advise on risk, opportunities, and corrective measures.
• Implement cost control measures, process improvements, and performance monitoring systems.
• Act as a strategic partner with senior management in planning and decision-making, contributing insights to optimize operational efficiency and financial sustainability.
• Manage compliance with banking regulations, dispute resolution standards, and funding agreements specific to financial services.

Languages

• Khmer - Good
• English - Good

Qualifications

• Bachelor's Degree in Finance, Accounting, Business Administration, or related field
• Master's Degree in or professional certifications (CPA, CFA, ACCA) preferred.

Work History

• In a supervisory or managerial role for 3 years as a minimum

General & Technical Skills

• Minimum of 5–7 years of experience in finance and administrative management
• Experience with accounting software and financial reporting systems aligned with the Cambodian accounting system.
• Good knowledge of Microsoft Office.
• Prior experience in Banking and financial institutions, or international organizations, is advantageous.
• Knowledge of legal, regulatory, and accounting standards relevant to the organization
• Strong understanding of banking operations, financial products, regulatory frameworks, and dispute resolution processes.
• Good command of Khmer and English; additional relevant languages are an advantage.
• May require flexible shifts, including weekends or evenings, depending on operational needs.

Soft Skills

• Strong leadership, team management, and coaching capabilities
• Advanced analytical, problem-solving, and financial modeling skills
• Excellent verbal and written communication, interpersonal, and negotiation skills
• Ability to multitask, prioritize, and work independently under pressure
• Commitment to ethical leadership, transparency, and accountability
• High integrity, impartiality, and commitment to customer fairness.