AR Officer

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Siemreap Province

Position Summary

Male or female candidate

Department: Accounting

Reports to Operations Manager

Work Location KJC Head Office

The Account Receivable Officer is responsible for supporting the Operation Manager in managing all incoming payments, invoicing, and customer account reconciliation at KJC. This role plays a critical part in ensuring the organisation maintains healthy cash flow, accurate financial records, and strong relationships with customers and outgrowers.

The successful candidate will be detail-oriented, numerate, and able to work accurately under time pressure in a fast-paced agricultural business environment.

Work Hours: Monday – Saturday; 08:00 – 12:00, 13:00 – 17:00

Work Environment: Office-based at KJC Head Office; occasional visits to farm sites

Travel: Occasional travel required for customer follow-up, bank deposits, and cross-site coordination

Reporting Cycle: Daily, weekly, and monthly reporting to the Operation Manager

Duties & Responsibilities

• Prepare and issue accurate sales invoices to customers on a daily and periodic basis, ensuring all billing reflects confirmed orders and delivery records.
• Record and post all incoming customer payments (cash, bank transfer, and cheque) into the accounting system promptly and accurately.
• Monitor and follow up on outstanding receivables, sending payment reminders to customers and escalating overdue accounts to the Accounting Manager.
• Reconcile customer accounts regularly to ensure balances are accurate and discrepancies are identified and resolved in a timely manner.
• Maintain and update the accounts receivable ledger, ensuring all entries are complete, correctly coded, and properly documented.
• Coordinate with the Sales team to verify delivery confirmations and ensure all completed sales are properly invoiced and recorded.
• Assist in the preparation of daily, weekly, and monthly accounts receivable reports and ageing schedules for review by the Accounting Manager.
• Support the collection of daily payments from customers, verify amounts received against invoices, and prepare bank deposit documentation.
• Maintain organised and accurate filing of all invoices, receipts, payment vouchers, and supporting financial documents (physical and digital).
• Assist with month-end and year-end closing activities related to accounts receivable, including balance confirmations with customers.
• Coordinate with the HR/Admin Officer and Account Payable team to support interdepartmental financial processes as required.
• Assist with general accounting and administrative tasks as directed by the Accounting Manager.

Qualifications

• Bachelor's Degree in Accounting, Finance, or a related field

Work History

• Accounts receivable, billing, or a related accounting function for 1 to 2 years is preferred

General & Technical Skills

• Fresh graduates with strong accounting knowledge are welcome to apply.
• Familiarity with accounting software (e.g. QuickBooks, or similar) is an advantage.
• Solid understanding of accounts receivable processes, invoicing, and payment reconciliation.
• Proficiency in Microsoft Office, particularly Excel (pivot tables, VLOOKUP, and basic formulas).
• Ability to prepare clear financial reports and ageing schedules.
• Knowledge of basic bookkeeping principles and double-entry accounting.

Soft Skills

• High level of accuracy and attention to detail in all financial data entry and reporting.
• Strong organisational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Good communication and interpersonal skills for liaising with customers and internal teams.
• Integrity and professionalism in handling sensitive financial information.
• Ability to work independently and as part of a team.
• Proficiency in Khmer; working knowledge of English is an advantage.