AR/AP Officer

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Duty station: Phnom Penh, with travel to target farms

Reports to: Finance Manager

Duties & Responsibilities

• Accounts receivable
• Issue customer invoices accurately and on time based on approved contracts, prices, delivery notes and acceptance documents.
• Record invoices, receipts, credit notes and adjustments in the correct customer account and cost centre.
• Maintain receivables ageing, monitor approved credit terms and follow up overdue or disputed balances.
• Reconcile customer statements and report delayed payments, unauthorised deductions or high-risk balances to the Finance Manager.
• Accounts payable
• Verify supplier invoices against approved purchase orders, receiving documents, contracts and tax documentation.
• Record supplier invoices and maintain accurate payment due dates and payable balances.
• Prepare payment vouchers, schedules and supporting packages for Finance Manager review and authorised approval.
• Reconcile supplier statements, advances and outstanding balances and investigate differences.
• Reconciliation and financial control
• Reconcile AR/AP sub-ledgers with the general ledger and resolve differences before month-end closing.
• Prepare bank, receipt and payment reconciliations for Finance Manager review.
• Monitor staff and supplier advances and follow up on overdue liquidation or missing supporting documents.
• Follow segregation-of-duty and approval requirements and never process unsupported or unauthorised transactions.
• Immediately report altered documents, suspicious bank-detail changes, duplicate payments or suspected fraud.
• Reporting and records
• Prepare AR/AP ageing, collection, payment and outstanding-balance reports for cash-flow planning and month-end closing.
• Maintain complete and traceable electronic and physical records for every invoice, receipt and payment.
• Support tax-document preparation, audit requests and other financial verification requirements.

Benefits

• Competitive salary and benefits based on qualifications and experience.
• Mission allowance, transportation, fuel, and accommodation support for approved field assignments.
• Communication and necessary work equipment support according to the responsibilities of each position.
• Opportunities for career development within KiriTes’s expanding multi-province agricultural operations.

Languages

• Khmer - Good
• English - Basic

Qualifications

• Bachelor's Degree in Accounting, Finance, Banking & Finance, Business Administration or a related field.

Work History

• Accounts receivable, accounts payable or general accounting for 2 to 3 years as a minimum

General & Technical Skills

• Practical knowledge of customer invoicing, collections, supplier payments, account ageing and month-end closing.
• Ability to verify supplier invoices against purchase orders, receiving documents and approved contracts.
• Experience preparing customer, supplier, bank, receipt and payment reconciliations.
• Basic knowledge of Cambodian tax invoices, VAT, withholding documentation and accounting requirements.
• Proficiency in accounting software and Microsoft Excel.
• Strong numerical accuracy, attention to detail, confidentiality and awareness of financial fraud risks.
• Good communication and follow-up skills when dealing with customers, suppliers and internal departments.
• Good Khmer communication and basic working English.
• Willingness to travel occasionally for financial document or balance verification.