Assistant HR and Office Coordinator

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Siemreap Province

Position Summary

Are you looking for a challenging job opportunity at a non-government organisation? Childs Dream Cambodia in Siem Reap, is seeking an ambitious professional to join our passionate and dedicated team in the following role:

Starting date of position – as soon as possible

Together as a team, we at Child’s Dream are here to empower people in the Mekong Sub-Region. We do this by working in partnerships with communities to improve the health and education of their children, youth and young adults for sustainable development.

Our team needs your support in the day-to-day finance, HR, legal, procurement, and office administration operations in Cambodia. Reporting to the Head of Finance and Office Administration, you will assist with HR processes, legal and government-related matters, office activities, procurement and inventory, travel and vehicle administration, contracts, financial records, budgeting and bookkeeping, while supporting staff wellbeing and office events. During the initial phase, you will receive on-the-job training and capacity development to become familiar with our administrative and financial processes and progressively work independently.

Duties & Responsibilities

• Assist with administrative and legal tasks as they arise, including preparing legal documents and liaising with relevant government authorities.
• Provide general administrative support for various HR processes such as recruitment, onboarding/offboarding, employee files, agreements, documents, and other HR administrative tasks
• Support wellbeing activities, annual health checks, and manage employee health and travel insurance.
• Carrying out various administrative tasks considering our procurement policy and other relevant policies including office supplies, travel arrangements, office maintenance, vehicle administration, and office contracts
• Organise and manage reports, invoices, contracts, and financial files
• Oversee and manage inventory and procurement processes to ensure that necessary resources are purchased within budget limits
• Assist in organising office events, workshops, training sessions, meetings, annual health checks, and employee health and travel insurance.
• Support budgeting and bookkeeping procedures and perform other administrative duties as assigned by the Head of Finance and Office Administration.

Benefits

• A full-time position in our office in Siem Reap, Cambodia with an unlimited contract
• A multicultural working environment with 10 nationalities in the region
• A working culture based on trust, constant exchange, lean hierarchy and constant learning and development
• Salary will be based on the relevant work experience, skills and knowledge plus monetary and non-monetary benefits

Languages

• Khmer - Good
• English - Good

Qualifications

• Bachelor's Degree in Business/Office Administration, HR/General Management or equivalent education

Work History

• Accounting, finance, HR, office administration or a similar field for 1 to 2 years is preferred

General & Technical Skills

• Desirable experience in dealing with government offices and other stakeholders
• Solid IT skills (MS Word, Excel, PowerPoint, E‐mail)
• Knowledge of office administration skill and official letter in and out.
• Ability to collect, analyse and produce good-quality data, information and reports
• Proficient Khmer and intermediate English skills
• A strong interest in working for an NGO to improve quality leader and specialist in Cambodia.
• Demonstrate and uphold all Child’s Dream values, consistently applying the required behaviours in day-to-day work, interactions, and decision-making.
• Travel to field locations is not a routine responsibility; however, occasional visits may be required to support field operations and team activities.
• A valid Driver’s license.

Soft Skills

• Strong communication and interpersonal skills
• Excellent organisational and time-management skills
• Attention to details
• Positive attitude, open minded and being approachable
• Able to build effective collaboration with colleagues and department
• Strong Negotiation and problem-solving skills
• Ability to build trust and maintain effective working relationships with stakeholders.
• Demonstrate the ability to accept, implement and give constructive feedback
• Strong attention to detail and a critical mindset
• Adaptable, flexible, and service-oriented, with a passion for supporting others.