Executive Administrative Assistant

Workplace Circumstances

• Environment: Educational (schools / universities etc.)
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Supervisor: Dean – Faculty of Business and Management

Description: The Executive Administrative Assistant provides executive and administrative support to the Dean of the Faculty of Business and Management, and extends administrative support to the Faculty of Law and the Faculty of Social Sciences. The role is responsible for coordinating executive office operations, supporting academic administration and scheduling, planning faculty events, maintaining unit communications, and fostering collaboration with faculty, students, university offices, and external partners to advance each faculty's mission and strategic priorities.

Duties & Responsibilities

• Manage the Dean's calendar, meetings, correspondence, reports, presentations, and other executive administrative activities, and provide equivalent administrative coordination for the Deans of Law and Social Sciences as scheduled.
• Maintain accurate records of academic information for programs in the Faculties of Business and Management, Law, and Social Sciences.
• Plan and coordinate unit events, including workshops, seminars, guest lectures, career and recruitment activities, ceremonies, and other faculty functions.
• Maintain and update faculty webpages and unit communications in coordination with Marketing and Communications.
• Support faculty and program scheduling, including term course scheduling coordination with the Registrar and the academic advising team.
• Coordinate meeting logistics, agendas, and minutes for faculty meetings, committees, and dean-level working groups.
• Support accreditation, assessment, curriculum review, quality assurance, and continuous improvement activities through documentation, data collection, and reporting.
• Prepare data summaries, dashboards, and reports to support dean-level planning and decision-making.
• Coordinate with the Registrar as needed for examination logistics; examination invigilation is staffed by the Registrar's office.
• Build and maintain effective working relationships with faculty, staff, students, and external partners across the three supported faculties.
• Perform other duties and special projects assigned by the Dean.

Qualifications

• Bachelor's Degree in Business Administration, Management, Communications, or a related field.

General & Technical Skills

• Proficiency in Microsoft Office 365, including Outlook, Teams, SharePoint, and Forms; familiarity with web content management is an advantage.
• Demonstrated ability to manage multiple priorities across more than one office, coordinate projects, maintain confidentiality, and collaborate effectively with faculty, students, and external partners.

Soft Skills

• Excellent organizational, communication, interpersonal, and presentation skills with strong attention to detail.
• Flexibility to work on varying schedules, including occasional evenings or weekends, as needed.