Librarian Assistant

Workplace Circumstances

• Environment: Educational (schools / universities etc.)
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

Department: Library

Reports To: Deputy Librarian

The Librarian Assistant is responsible for managing and developing the library’s collections, providing high-quality reference and circulation services, and ensuring effective day-to-day library operations. This position requires strong technical skills, particularly in the Koha Integrated Library System (ILS), and an academic background in Information Technology or a related field to support the library’s digital and system-based functions.

Duties & Responsibilities

• Collection Management & Cataloging
• Maintain a comprehensive, current, and curriculum-supportive library collection.
• Catalog and classify library materials in the Koha Integrated Library System (ILS) according to international cataloging standards.
• Oversee collection development, including the evaluation, selection, and ordering of new materials.
• Ensure proper labeling, repair, and preservation of library materials to support longevity of the collection.
• Circulation & Reference Services
• Supervise day-to-day circulation operations to ensure quality service delivery for all library users.
• Assist users in locating reference and leisure reading materials.
• Provide reference services for students, faculty, and staff using available library resources.
• Assist with photocopying, printing, and scanning requests.
• Library Systems & IT Support
• Manage and update the AUPP Library webpage, ensuring organized content, events, and updated resources.
• Provide technical support related to Koha and other library systems.
• Maintain digital library resources and assist with troubleshooting basic IT related issues within the library.
• Administration & User Support
• Respond to information requests using available print and digital resources.
• Maintain monthly and annual statistics on library usage to support planning and future service development.
• Assist faculty and staff with material selection and coordinate ordering processes.
• Support the Deputy Librarian in planning and implementing programs and activities that enhance student engagement and library visibility.
• Ensure the library environment is clean, organized, and materials are properly shelved.
• Perform other duties as assigned by the Deputy Librarian.

Qualifications

• Bachelor's Degree in Information Technology, Information Science, Library and Information Management, or a related IT field

Work History

• Experience working with the Koha Integrated Library System (ILS) for 1 year is required

General & Technical Skills

• Strong understanding of cataloging standards (e.g., MARC 21, AACR2, RDA).
• Good knowledge of digital library tools, basic troubleshooting, and web content management.
• Strong organizational, communication, and customer service skills.

Soft Skills

• Ability to work collaboratively in a team-oriented environment.