Administration Manager

Workplace Circumstances

• Environment: Educational (schools / universities etc.)
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

To manage the university’s day-to-day administrative, human resource and financial activities, ensuring that operations are well organised, efficient and compliant with university policies and requirements.

As the University is a young and growing institution, the Manager is expected to be hands-on, proactive, adaptable and solutions-oriented, with the ability to establish systems, improve processes, coordinate across departments, and support the University’s growth.

Duties & Responsibilities

• Manage day-to-day administrative operations and ensure the office runs efficiently and effectively.
• Manage HR administration, including staff records, contracts, recruitment, onboarding, leave and attendance.
• Implement HR policies and procedures and support staff performance, discipline, training and development.
• Manage payroll and staff-related payments accurately and on timely basis.
• Maintain financial records and oversee invoices, payments, claims, receipts and other financial transactions.
• Close monthly accounts for tax payment and reporting to GDT and MOC
• Assist in budget preparation and financial monitoring, including tracking income, expenditure and outstanding payments.
• Prepare regular administrative, HR and financial reports for management.
• Manage office facilities, suppliers and administrative resources, including relationships with suppliers and service providers.
• Ensure compliance with university policies, procedures and relevant Cambodian administrative, employment and financial requirements.
• Provide general operational support to management and undertake other duties as assigned by the Vice-Chancellor / Director of Operations.

Benefits

• Insurance – Private Health
• Paid Leave – Annual
• Allowance – Annual Bonus / 13th Month Salary
• Policy – Provident Fund / (NSSF)
• Policy – Employee Recognition Programs / Awards

Languages

• English - Good

Qualifications

• Bachelor's Degree in Business Administration, Management, Operations, Facilities Management, Education Management is required
• Master's Degree in other related subjects or relevant professional qualification is an advantage.

Work History

• Supervisory position in Educational (Schools, Universities) for 2 years is required
• Managerial position in Educational (Schools, Universities) for 3 to 5 years is required

General & Technical Skills

• Demonstrated knowledge and experience in university administration, facilities, procurement, vendor management and general operations.
• Proven ability to develop and implement SOPs, workflows, controls and administrative systems to improve operational efficiency.
• Experience in supervising, motivating and developing administrative and support staff, with the ability to build a collaborative and accountable team.
• Proficient in Microsoft Office and relevant digital tools and English language, with the ability to prepare budgets, KPI reports, schedules and management information.

Soft Skills

• Strong organisational, analytical and problem-solving skills, with good interpersonal skills and the ability to work effectively with different stakeholders.
• Demonstrates integrity, accountability, confidentiality, reliability and a strong commitment to service excellence and continuous improvement.