Corporate Secretary and Executive Assistant

Workplace Circumstances

• Environment: Office
• Languages: English, Khmer
• Location: Phnom Penh

Position Summary

DQD Consulting is looking for a highly organized and reliable Corporate Secretary & Executive Assistant to support the governance, regulatory compliance and executive administration of DQD Consulting and DQD Group companies.

What We Are Looking For

We need someone who is organized, trustworthy, proactive and strong in follow-up. This person must not wait to be reminded about deadlines and should be comfortable coordinating across management, government authorities and different DQD businesses.

Duties & Responsibilities

• Corporate Secretary & Governance: Maintain company, shareholder and Board records; prepare Board/management meeting documents, resolutions and minutes; maintain statutory and corporate records; track approvals and required corporate actions.
• Compliance & Regulatory: Manage business registrations, licenses, renewals and regulatory filings; maintain a compliance calendar; coordinate with relevant Cambodian ministries, regulators and authorities; ensure company documents remain current and compliant.
• Corporate Documentation: Maintain organized records for company registrations, licenses, contracts, certificates, resolutions and official correspondence across DQD companies.
• Executive Assistance: Support senior management with meetings, schedules, correspondence, document preparation, follow-ups and confidential matters.
• Government & External Liaison: Coordinate submissions, applications and follow-ups with government authorities, legal advisers and external service providers.
• Tracking & Follow-Up: Monitor deadlines, outstanding approvals, renewals and action items and proactively follow up until completion.

Languages

• Khmer - Good
• English - Good

Qualifications

• Bachelor's Degree in Law, Business Administration, Management or related field.

General & Technical Skills

• Experience in corporate secretarial, compliance, legal administration, regulatory affairs or executive support.
• Good understanding of Cambodian business registration and licensing processes.
• Experience dealing with government ministries and regulatory authorities is strongly preferred.
• Good Khmer and working English.
• Good Microsoft Office and Google Workspace skills.

Soft Skills

• Strong document management and attention to detail.
• Able to handle confidential and sensitive information.
• Good organizational and follow-up skills.
• Able to manage several companies and deadlines at the same time.
• organized, trustworthy, proactive and strong in follow-up.